Admin Assistant

Are you an organised, creative all-rounder who loves fitness and people?

Join our team at Vision PT Engadine as our new
Admin & Marketing Assistant,
a hands-on part-time role mixing admin, social media, and client experience.

Admin & Marketing Assistant – Vision Personal Training Engadine

Part-Time | 15–20 hrs per week | Flexible Hours | Hybrid Options

Are you highly organised, creative, and passionate about health and fitness?

We're looking for a dynamic
Admin & Marketing Assistant
to support our growing team at
Vision Personal Training Engadine
helping keep the studio running smoothly
behind the scenes
while making our brand shine
online and in the community
.

This is an exciting, hands-on role for someone who thrives on variety and loves working with people. You'll be the go-to person for
organisation, communication, social media, and client engagement
all while supporting the Director with day-to-day operations.

What You'll Be Doing Client Experience & Communication

• Enter new leads into our CRM (VOS) and ensure they're nurtured through the sales pipeline.
• Send milestone texts, birthday messages, accountability check-ins, and follow-ups.
• Request and respond to Google reviews via AskNicely.
• Make post-session feedback calls and follow up on cancellations or suspensions.
• Re-engage past leads through automation tools (Go High Level).
• Coordinate milestone gifts and create monthly client success story highlights.

Marketing & Social Media

• Create and schedule engaging content:
• 2x Reels per week
• Weekly posts (Client/Trainer of the Week, events, success stories)
• Daily Instagram Stories & inbox engagement
• Weekly email newsletters (Campaign Monitor)
• Manage social inboxes (Instagram, LinkedIn) and boost community engagement.
• Coordinate print materials and signage (flyers, milestone posters, in-studio boards).
• Support in-studio events, seminars, and shopping tours.
• Schedule SMS/email campaigns and manage the content distribution calendar.

Studio Operations & Administration

• Manage client bookings, invoices, payments, and direct debits.
• Follow up on failed payments (Paysmart) and ensure sessions are processed.
• Send weekly payroll summaries and support financial reporting.
• Print and prepare weekly reports (Sales Register, Lead Activity, Management Reports).
• Keep the studio stocked, organised, and professional.
• Assist with marketing campaigns, project support, and special initiatives.

Who You Are

• Super organised with excellent attention to detail and follow-through.
• A confident communicator who loves connecting with people.
• Creative with social media and Canva (or eager to learn quickly).
• Tech-comfortable, proactive, and takes initiative without being asked.
• Passionate about health, fitness, and helping others succeed.

What You'll Get

• A fun, supportive team and a positive studio culture.
• Hands-on training and opportunities for growth.
• Free personal training and group sessions.
• Flexibility around school hours or study.
• The chance to make a real difference in people's lives every day.

How to Apply:

Send your CV and a short note telling us why you'd be a great fit for the team. We can't wait to meet you