Office & Facilities Coordinator

4 days ago

Sydney, New South Wales, Australia Akuna Capital Full time $60,000 - $80,000 per year

About the role:

We are looking for an energetic, proactive and organized individual to take care of our beautiful Sydney office On a daily basis, the Office & Facilities Coordinator is responsible for ensuring the smooth and efficient operation of Akuna Sydney's organizational and administrative functions. While this person is responsible for juggling many different important tasks and responsibilities, creating a positive environment where people are proud to work is just as crucial

This is a full-time position base in office. Hours would be between 8am-4:30/5pm, Monday through Friday.

What you'll do:

  • Liaise with the building maintenance staff on various facility needs
  • Order and maintain appropriate levels of office and kitchen supplies while keeping respective areas tidy and easily accessible
  • Serve as Akuna's first point of contact by greeting, directing and assisting visitors, tradespeople and interview candidates
  • Responsible for booking employee and candidate travel arrangements, and sending out relevant travel documents
  • Coordinate or manage inhouse/external events, activities or catering
  • Manage internal merchandise stock levels and give aways
  • Manage gift register for personal milestones ad hoc
  • Answering and routing incoming calls
  • Manage sending, receiving, opening and distribution of mail and shipments
  • Update various intranet pages ad hoc
  • Provide cover and support for the Barista when required
  • Support the Human Resources and Recruitment team with tasks as needed including conference room preparation, event support, setting up desks for new hires, and other duties required
  • Generate new ideas for how to make our office environment more efficient and the best it can be.

Qualities that make great candidates:

  • Highly organized and detail-oriented
  • Ability to work with multiple departments, Senior Management and external service vendors
  • Professional and reliable
  • Can be trusted to handle confidential information
  • Proven ability to work effectively with minimal supervision
  • Always looking to improve or develop more efficient processes when needed

About You:

  • 12 months' experience in a similar role within an office administration or facilities area
  • Proficient in Microsoft Office applications such as Word and Outlook
  • Previous experience using Canva (desirable)

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