Fundraising and Partnership Coordinator

Fundraising and Partnerships Coordinator

Police Citizens Youth Clubs NSW Ltd

Make a difference where it matters most

PCYC NSW is one of Australia's leading youth charities, empowering young people to reach their potential through strong police and community partnerships. With over 65 clubs and OOSH services across NSW, our programs create safer, healthier and more connected communities.

We are seeking a Fundraising & Partnerships Coordinator to support PCYC NSW's fundraising and partnership portfolio through high-quality donor care, gift processing, corporate fundraising and event support, digital campaigns, and executive-level coordination. This role plays a key part in ensuring supporters, partners, and senior leaders are effectively supported while helping drive funding that changes young lives.

ABOUT THE ROLE

Reporting to the Head of Fundraising & Digital and working closely with the Head of Corporate Partnerships and GM Fundraising & Marketing, this hands-on role provides critical operational and coordination support across fundraising, corporate partnerships, events, and digital campaigns.

You will work closely with the Fundraising, Digital, Marketing, and Corporate Partnerships teams to ensure activities run smoothly, priorities are met, and outputs are accurate, professional, and timely. The role also provides high-level administrative and coordination support to senior leaders while contributing to day-to-day fundraising operations, including elements of Workplace Giving and corporate partnerships.

Key Responsibilities:

Donor care & gift processing

• Support donor stewardship activities to ensure a positive supporter and partner experience
• Process donations accurately and in line with internal policies, maintaining high data integrity
• Maintain donor, gift, and interaction records using Nonprofit Cloud
• Manage enquiries via the fundraising inbox and phone line, ensuring timely and professional responses
• Support acknowledgements, receipting, and donor reporting

Fundraising & corporate partnership support

• Support fundraising initiatives across appeals, lotteries, corporate partnerships, campaigns, and high-value giving
• Assist with coordination of corporate fundraising activities, sponsorships, partner events, and Workplace Giving
• Contribute to the research, development, and copywriting of fundraising and partnership materials, including proposals, presentations, submissions, and campaign content

Executive, administrative & operational support

• Provide proactive coordination and administrative support to the GM Fundraising & Marketing and Head of Fundraising & Digital
• Assist with preparing and polishing high-quality presentations, briefing papers, reports, and written submissions
• Coordinate follow-ups, track actions, and ensure deadlines and priorities are met
• Support reconciliation of fundraising income, corporate transactions, and event-related financial activity in collaboration with Finance
• Compile data, insights, and reporting to support decision-making and planning
• Assist with performance reports, dashboards, and updates across fundraising, marketing, and partnerships
• Support management of team calendars, key meetings, events, campaigns, and reporting deadlines
• Contribute to continuous improvement of administrative processes, systems, and workflows

Digital, campaigns & brand

• Support digital activity including website updates, digital campaigns, and social media, as required
• Assist with monitoring and responding to fundraising and partnership-related social media enquiries
• Support campaign and partnership reporting and performance tracking
• Work closely with Marketing and Brand teams to ensure content aligns with PCYC NSW brand and tone of voice

Collaboration & continuous improvement

• Collaborate with fundraising, marketing, and corporate partnerships teams to deliver integrated activities
• Contribute to continuous improvement of supporter experience, processes, and tools

ABOUT US

Established in 1937, PCYC NSW is a life-changing charity working in partnership with communities and NSW Police to empower young people, promote active lifestyles, and reduce and prevent youth crime. We operate over 65 clubs and 18 OOSH services across NSW, with a strong vision for continued growth.

Each year, our programs engage more than 70,000 young people through sport, recreation, education, leadership, and cultural initiatives, while supporting at-risk youth to break the cycle of disadvantage.

ABOUT YOU

You are a highly organised, proactive coordinator with strong administration and communication skills. You thrive in fast-paced environments, enjoy working closely with senior leaders, and take pride in producing accurate, polished work.

You will bring:

• 1–3 years' experience in coordination, administration, or fundraising support roles
• Strong attention to detail and ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills, including preparing professional presentations and reports
• Experience or interest in CRM systems (e.g. Nonprofit Cloud) and data management
• Proactive, solutions-focused mindset with strong follow-up skills
• Genuine passion for the not-for-profit sector and PCYC NSW's mission
• Willingness to travel across NSW as required
• Alignment with PCYC NSW values: Resilience, Respect, Integrity, Commitment, Citizenship

WHY JOIN PCYC?

• Enjoy generous not-for-profit salary packaging benefits of up to $15,899 per annum tax-free.
• Use an additional $2,650 of your pre-tax income for entertainment expenses with a Meals and Entertainment Card.
• Access to employee rewards benefits with discounts on food, retail, and travel.
• Enjoy generous leave entitlements, including additional paid leave.
• Access to Fitness Passport Membership and free PCYC gym membership at participating clubs.
• Flexible work arrangements.
• On-site parking

If you're motivated by purpose and enjoy supporting fundraising, corporate partnerships, digital campaigns, and senior leaders, we'd love to hear from you.

Please click "Apply Now" and submit your CV and a brief cover letter outlining your experience and interest in this role.

PCYC is a Child Safe Organisation and an Equal Employment Opportunity (EEO) Employer that is committed to diversity and inclusion. We encourage all applicants to apply

Please note: The successful candidate will be required to obtain a Working with Children Check and National Police Criminal History Background Check (Less than 6 months old).

The position will require travel across NSW.