Facilities Specialist

About SEEK

SEEK's portfolio of diverse businesses make a positive impact on a truly global scale. Our purpose is to help people live more fulfilling and productive working lives and help organisations succeed. We create world-class technology solutions to connect more people to relevant employment, education, small business and volunteer opportunities. We have a culture of high-performance in our workplaces and celebrate the diversity of our employees who contribute to the success of our organisation.

Life at SEEK

SEEK's purpose is at the centre of everything we do. Our SEEK, which defines the way we work, is all about what makes us unique and a little bit different. Passion, Team, Delivery and Future are our principles that drive innovation and creativity. SEEK strives to support employee wellbeing by providing an amazing experience at work which led us to being named AFR BOSS Top 10 Best Places to work in technology for the fourth year in a row. We are proud to work in an environment that's inclusive where everyone's unique ideas, experiences and perspectives are valued.

Our award-winning head office in Cremorne (just a 4 min walk from Richmond station) provides an exceptional space to collaborate with colleagues. The building provides sweeping views of the city, a games area, sit and stand desks at every workstation, modern end-of-trip facilities and Thursday night drinks which gives our people an opportunity to connect in a social setting.

As a Facilities Specialist at SEEK, you'll be part of a fast-paced and supportive environment where you can make a real difference, working on complex challenges that have a direct impact on people's lives while helping the business evolve and reach new heights. This critical business support role within the Facilities stream of SEEK's Office Experience team oversees facility operations across all of SEEK's offices in Australia and New Zealand, taking responsibility for the planning, implementation and optimization of facilities management practices.

Please note - due to the nature of this role, it's predominately 5 days per week based onsite at our award-winning head office in Cremorne.

The Facilities Specialist manages day-to-day operations through comprehensive operational plans, preventative maintenance programs, and service delivery contracts while serving as the primary liaison between SEEK, landlords, and service providers for both planned and reactive works. This role requires strategic thinking and independent decision-making to drive continuous improvement, focusing on contract management, vendor performance, and cost optimization to maintain exceptional office standards that enhance employee experience while delivering value for money.

What You'll Do:

• Respond to and manage all day-to-day facility related queries and requests raised by SEEK employees
• Manage SEEK's preventative maintenance schedule and all reactive maintenance works, liaising with contractors and building management where appropriate to ensure all works are completed within the required time frames
• Work in consultation with the Facilities Manager (APAC) to develop/improve/refresh/evolve and implement effective processes and procedures relating to office service delivery to the business
• Monitor and maintain all safety and emergency procedures across all locations and hold the role of Chief Emergency Warden in SEEK's Melbourne office.
• Manage relationships, contract compliance and service level agreements with vendors ensuring a high standard of service delivery

The Team

The Office Experience (OX) team, part of SEEK's People and Culture function, provides comprehensive office, facilities and administrative support through three streams: Facilities Management, Office Services, and Data & Insights.

• Demonstrated experience in a busy facilities/property management role across multiple sites (with experience in a corporate setting mandatory)
• Strong understanding of both hard and soft facilities services
• Technical proficiency with CMMS, Building Management Systems (BMS), advanced MS Office applications, and strong data analytics capabilities to deliver customized reporting
• Exceptional stakeholder management skills—able to build rapport, communicate persuasively, and negotiate effectively with diverse audiences
• Adaptable problem-solver who thrives in dynamic environments, combining meticulous attention to detail with strategic thinking
• Passionate about creating workplace environments that foster culture and connection, with a customer-focused, positive attitude that drives results

At SEEK we offer:

• Annual Performance Bonus Plan
• Paid and unpaid leave benefits including Personal Flexi Days and Volunteer Days, as well as the opportunity to purchase additional leave
• Support for parents with 14 weeks paid primary carers leave and 2 weeks paid leave for partners
• Frequent events including sports days, annual Christmas party, hackathon, and trivia
• Free kick-start breakfast every morning and fresh fruit available all day in our offices
• Casual dress – every day

At SEEK, we are passionate about fostering a culture of inclusion and wellbeing that embraces and values the diversity of our people. We are a purpose driven business that works with heart.

We know teams with diverse ideas, experiences and perspectives are more creative and are critical to ensuring effective delivery and innovating to enable our future success. As such, we welcome applications from people with diverse backgrounds and life experiences, especially as they relate to gender, sexual identity, culture, faith, disability and life stages. If you have the skills, curiosity and an adaptable mindset but don't meet every responsibility or qualification listed in this advertisement, please still get in touch with us.

Should you require any specific support or adjustments throughout the recruitment process and beyond, please advise us and we will be happy to assist.

For this role, only those candidates with the eligible right to work will be considered.

SEEK kindly requests no unsolicited resumes or approaches from recruitment agencies and will not be responsible for any associated fees.