Personal Assistant

6 hours ago

Perth, Western Australia Constructive Building Consultants Pty Ltd Full time $60,000 - $90,000 per year

We're a growing consultancy firm operating in the built environment space, our core services being Building Certification and Structural Engineering. As we expand, we're seeking a proactive, organised Personal Assistant to support our Managing Director and help drive efficient day-to-day operations.

You will provide high-level administrative and organisational support to the Managing Director; managing schedules and calendars, communication, travel and logistics, project-related tasks and strategic support. This role requires discretion, excellent prioritisation and organisational skills, strong initiative and the ability to anticipate needs in a fast-paced environment.

Key responsibilities

  • Manage the Managing Director's calendar, schedule meetings, and coordinate internal/external appointments;
  • Screen, prioritise and respond to emails and calls on behalf of the Managing Director;
  • Prepare briefing notes, agendas, presentations and reports;
  • Arrange travel, accommodation and itineraries;
  • Processing general expenses;
  • Coordinate meeting logistics, take minutes and track action items;
  • Support project and task coordination and delivery;
  • Maintain confidential files and handle sensitive information with discretion;
  • Liaise with clients, partners and internal teams as required;
  • General errands and day-to-day tasks.

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