Business Support Officer

At BAE Systems Australia

Do interesting work that MATTERS

ENJOY what you do

GROW your career

Be YOU

We work in a thriving sector - one that puts us at the forefront of exciting and meaningful work. Every day we push boundaries to produce some of the world's most innovative and ground breaking technology. Individually we all contribute to our success. Collectively we make the impossible possible.

Recognised for delivering projects of global and national significance that help keep Australia safe, it is our shared passion that shapes our culture, and our people that make it a great place to work.

About the OPPORTUNITY

As a Business Support Officer, you will be responsible for supporting and working collaboratively with the project team and assisting with other Departments and Stakeholders as required. This role reports into our Production Business Support Lead who is responsible for overseeing the management of the Production Administration group and ensuring that the team provides consistent support across multiple areas of the business to ensure production demands are met.

We embrace flexible work arrangements at BAE Systems Australia, such as working a 9-day fortnight and hybrid working. This role will be based out of our Osborne Shipyard office in South Australia.

Key responsibilities will include:

• Coordinate meetings, inclusive of meeting logistics, catering, minute taking, recording actions and maintaining meeting agendas
• Arrange domestic and international travel, including flights, accommodation, visit requirements and transport as required
• Organise and support business events, provide customer service, escort and supervise visitors within secured areas
• Raise purchase orders, process payment of invoices and reconcile credit card expenses in line with company policy
• Order office supplies, consumables and stationery as required
• Collate data and contribute to the development of reports, bids, contracts, manuals, presentations and correspondence as required
• Prepare correspondence on behalf of manager and/ or team leads
• Escorting and supervising visitors and providing customer service
• Covering periods of leave for other administrators within the Function when required
• Other administrative support to the Production team
• Ad hoc tasks as requested

About YOU

You'll have:

• Excellent communication skills required, both written and verbal
• Team orientated with a lean in approach
• Excellent time management skills and be a motivated self-starter with
• High attention to detail
• Organisational and problem-solving skills
• An ability to work and liaise effectively with internal and external stakeholders at all levels
• A flexible and can do attitude
• Previous experience in a similar role
• Computer literacy, with intermediate knowledge of MS Suite. Familiarity with tools like SharePoint and Oracle is desirable
• Ability to hold and maintain Government Security Clearance

We believe in hiring for potential, we know that some candidate hesitate if they don't tick all the boxes. If this role interests you, but you don't meet all the criteria, we still encourage you to apply.

About US

You will joining a workplace that truly cares about your wellbeing.

Our people are diverse and we value the variety of perspectives this brings, we know that a culture that is inclusive and fosters a sense of belonging is a place we can all make the most of our unique talents and be our best.

As Australia's largest defence company in a rapidly growing sector, you will be connected into a global team and encouraged to explore where your career might take you whether that is a traditional career path or squiggly one, there are infinite possibilities for you at BAE Systems Australia.

We welcome applicants from all people regardless of sex, gender identity, race, ethnicity, disability, pregnancy, age, or other lived experience; and strongly encourage applications from Aboriginal and Torres Strait Islander people for all positions.

We are proud to be recognised as an employer of choice for women by WORK180.

Awarded the 2024 Quarter 1 Benchmarcx Triple R- Excellence In Candidate Experience Certification. As a member of the Circle Back Initiative we commit to respond to every applicant.

To learn more about our competitive employee benefits, flexibility, other employment opportunities and what to expect from our recruitment process please visit:

Clearances

As a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances.

Further information regarding security clearances.