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Executive Support Assistant
2 weeks ago
The Catholic Archdiocese of Adelaide positively impacts the lives of its members through the development and delivery of human services related programs and offerings. With head office in the Adelaide CBD and multiple sites throughout South Australia, a challenging and rewarding opportunity for an Executive Support Assistant is currently available in the Archbishops Office on a full time, 12 month fixed term contract.
About the Role:
Reporting to and supporting the Office Manager, the primary objective of this role is to provide high-level administrative support to the Archbishop's Office, ensuring the smooth and efficient operation of the Office and compliance with mandatory requirements. You will work closely with the Office Manager to maintain clear and cohesive communication with internal and external stakeholders and will work on a variety of engaging projects, research tasks, and continuous process improvement initiatives.
A high degree of professionalism, discretion, and confidentiality is essential in supporting the work of the Archbishop and the wider team. This is a great opportunity for a skilled multitasker who remains focussed on the task at hand and who is inquisitive, fun and enjoys a challenge.
Key duties include:
- Preparing, responding and distributing correspondence
- Process visitation requests and marriage applications
- Monitor and maintain the Annual Task Calendar and related processes
- Administer Sacraments processes
- Training will be provided for Catholic sacraments and related processes
- Collate statistical information
- Assist with telecommunication requests
- Updating database
- Advanced Excel and CRM software proficiency is required for database management and correspondence tasks
- Provide Reception Relief (on occasion)
About You:
- A minimum of 3-5 years of administration or executive support experience is required
- Self-motivated with a proactive can-do attitude
- Process-orientated
- Excellent analytical and problem-solving skills
- Ability to work collaboratively with a range of stakeholders
How to Apply
Please apply via Seek or email applications to by 9am on Monday 29 September 2025. Your application should include a Resume and Cover Letter.
For further information or a copy of the Position Description, please email
The Catholic Archdiocese of Adelaide is an Equal Opportunity Employer and a Child Safe Organisation. Employment with the Catholic Archdiocese of Adelaide is conditional upon a successful Working with Children Check and successful reference checks.
