Executive Assistant

Join the ECMS Team: Executive Assistant 

Are you passionate about making a difference to young minds and future generations?

ECMS is seeking a full-time Executive Assistant to the CEO Bring your professionalism, initiative and heart to this pivotal role supporting senior leaders and enabling smooth, effective operations across our organisation. 

At ECMS, we're proud to be a not-for-profit community organisation dedicated to enriching the lives of children and families. With 75 kindergartens and early learning services across Melbourne, our team of 1100+ passionate people work together to create joyful, meaningful learning experiences — all with the safeguarding of children at the heart of everything we do. 

We know that strong organisational support empowers strong futures. That's why we're looking for an exceptional full-time Executive Assistant to the CEO - someone who brings professionalism, initiative and heart to this influential role. If you thrive in a fast-paced environment and takes pride in helping senior leaders operate at their absolute best, this is a unique opportunity to make a meaningful impact at the highest level of ECMS. 

As a trusted partner to the CEO and a key support to our Executive Leadership Team, you'll enable smooth operations, confident decision-making and seamless communication across the organisation. You'll bring exceptional organisational skills, strong relationship-building ability, discretion and a proactive mindset to help ECMS deliver its purpose every day. 

If you're values-driven, solutions-focused and energised by supporting others to succeed, we'd love to hear from you.  

What will you do? 

• Provide high-level executive support to the CEO, ensuring operational efficiency and professional coordination across the Office of the CEO. 
• Manage, prioritise and coordinate diaries, meetings and schedules, balancing short-term urgency with long-term planning. Including pre and post meeting support. 
• Build strong working relationships and act as a key point of contact for internal and external stakeholders, including councils, government departments and partner organisations. 
• Support communication plans and distribute accurate, well-crafted communications on behalf of the CEO. 
  
• Provide surge support to the broader Support Services team during peak periods, including research, document preparation, meeting support and general administration. 
• Assist with key organisational projects and priorities, ensuring the CEO is well-supported in driving strategic initiatives forward. 

More about you

• You're an experienced Executive Assistant or senior administrator who thrives in dynamic, fast-moving environments. 
• You're highly organised, tech-savvy and confident using Office 365 tools (Word, Excel, SharePoint), with the ability to adapt quickly to new systems. 
• You have exceptional communication and interpersonal skills, and you build strong relationships across all levels of an organisation. 
• You are proactive, solutions-focused and able to work both autonomously and collaboratively. You exercise sound judgement, discretion and confidentiality at all times. 
• You bring a positive, can-do attitude—and you enjoy supporting others to get the job done. 
• Experience in the not-for-profit or Early Years sector (or a Certificate III in Business Administration) is a bonus, but not essential.

Why ECMS?

• We offer award winning professional development opportunities including unlimited access to online resources, annual conference and PD days. 
  
• We're committed to making a positive impact in our communities – we're a proud place based, for purpose, not for profit, who put people at the centre of our work. 
  
• Generous salary and salary packaging, hybrid work from home options. 
  
• Generous benefits – 50% childcare discount, discounts to hundreds of major retailers, paid parental leave, and funded first aid. 
• We have a supportive and inclusive culture where everyone feels valued and appreciated – 84% of our team recommend ECMS as a great place to work 

Join us in shaping the future of early education 

ECMS is committed to the safety, wellbeing and inclusion of all children. Successful applicants are required to adhere to our child safe practices and policies located on our website. Applications from Aboriginal and Torres Strait Islander peoples and people from diverse communities and backgrounds are encouraged. If you're an organised, proactive and values-led professional looking to support impactful work at the highest level, we encourage you to apply today  

Applications will be reviewed on a rolling basis, please ensure you include both a cover letter and resume.

For more information, contact Tess at   

Please Note ECMS will be closed from 23rd of December until 5th January and so our processing and responsiveness may be impacted.