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ICU Workforce Administrator

2 weeks ago

Melbourne, Victoria, Australia Alfred Health Full time $90,000 - $120,000 per year

Alfred Health

Alfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services.

  • 12 month parental leave cover
  • Fixed term - 80 Hours + ADO
  • Classification: HS2
  • Located at The Alfred
  • Great Staff Benefits

The Department

The Intensive Care Unit (ICU) is an integral part of Alfred Health, providing a high level of care to the critically ill patients. The unit operates across 3 floors and is a state of the art 68 bedded unit employing over 600 nursing, medical and ancillary staff. It is a university attached quaternary referral centre providing State Services for heart and lung transplantation (including paediatric lung transplantation), artificial heart technology, extracorporeal membrane oxygenation (ECMO), trauma, burns and hyperbaric medicine. It also provides Victoria's adult Cystic Fibrosis and Pulmonary hypertensive services.

Position Summary

This role will be essential in providing the ICU workforce management team support to ensure the large nursing workforce administrative duties are carried out. A large workforce requires administrative duties to be carried out in a timely efficient manner to ensure the administrative tasks are met for the nursing workforce.

The role will provide support to the nursing staff by assisting them with their rostering enquiries in a timely and transparent approach, whilst assisting with general administrative duties within the ICU as required.

Duties & Responsibilities

  • Provide effective, efficient and timely administrative support to the ICU nursing workforce management team
  • Support may include, but not limited to, kronos approvals, actioning shift swaps for nurses, annual leave processing, clerical duties associated with workforce, generating allocation pages in a set time frame
  • Coordination of administrative duties required for newly employed nurses
  • Participation in continuous improvement initiative within the Intensive Care and Hyperbaric Unit.
  • Attend to correspondence regarding workforce, rostering matters and actioning workforce requests
  • Working closely with the Roster ANM to facilitate adequate staffing on each shift with a balance of skill mix
  • Collaborate with all key stakeholders on a frequent basis to ensure common goals are met
  • Maintain clear communication strategies with all key stakeholders within the ICU workforce management team

Staff Benefits

  • Generous salary packaging and novated leasing are available through Maxxia
  • Onsite child care services, payroll deductible expense
  • Onsite staff gym, a payroll deductible expense
  • Modern onsite library faculties, exclusive to Alfred Health staff
  • Access to health and wellbeing incentives
  • Discounted health insurance

All enquires to Annabelle Maclure on

Applications CLose: 11pm AEST, Thursday 4th September 2025

Alfred Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce that reflects the community we serve. Applications from Aboriginal and Torres Strait Islanders are encouraged.

In accordance with the Health Minister's Covid-19 Mandatory Vaccination Order, all Alfred Health employees are required to be fully vaccinated (3 doses) for COVID-19 or hold an acceptable medical exemption. Furthermore, in accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department's risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.

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