Legal Secretary

Job Description – Legal Secretary (Full-Time, Norwest Bella Vista NSW 2153)
Join Our Growing Law Firm in a Supportive and Positive Environment

We are looking for a qualified and experienced Legal Secretary to join our dynamic law practice located in Norwest, Bella Vista NSW 2153. This is a full-time position in a professional yet nurturing workplace where your skills will be valued, your career supported, and your contributions recognised.

Our practice focuses on personal injuries law, including Total and Permanent Disability (TPD) claims, Workers' Compensation matters, Compulsory Third Party (CTP) claims, and other civil claims involving tortious actions. This area of law is both challenging and rewarding, with an opportunity to make a meaningful difference in people's lives.

We offer more than just a job — we provide a chance to be part of a supportive team culture in a workplace designed for both professional success and personal wellbeing.

About Our Firm

We are a well-established and highly regarded general legal practice with a strong reputation in personal injury litigation and civil law matters. Our clients come to us during difficult and often life-changing moments. We assist them in obtaining the compensation, justice, and outcomes they deserve.

What sets us apart is our approach to culture and environment. We believe that people perform their best in a positive, encouraging workplace. That's why we prioritise:

1. Collaboration – our team works closely together, sharing knowledge and supporting each other to achieve the best results for our clients.
2. Mentorship – you will work under the supervision of experienced solicitors who actively invest in the professional development of their staff.
3. Workplace Wellbeing – we have created an office environment that balances professionalism with comfort and a sense of calm.

Location & Accessibility

Our office is in Bella Vista, Norwest, directly opposite the new Bella Vista Metro Station. This makes commuting fast, simple, and convenient for those who prefer public transport.

For those who drive, we also offer plenty of on-site parking, ensuring stress-free accessibility every day.

The office is beautifully positioned on the edge of a tranquil lake, surrounded by landscaped parklands, walking paths, and abundant sunlight. This unique location provides a calming environment where you can step outside during breaks, recharge with a short lakeside walk, and enjoy the benefits of working in a peaceful and natural setting.

Office Environment & Amenities

We want your workday to feel rewarding, comfortable, and well-supported. That's why our office includes:

• Modern facilities designed to support efficiency and professionalism.
• Daily refreshments with a variety of tea, coffee, and snacks available throughout the day.
• Bright, open workspaces with natural light to create a positive atmosphere.
• Breakout areas where team members can relax, chat, or take a quiet moment.
• A focus on creating an uplifting, collaborative culture where you feel appreciated and supported.

About the Role

This is a full-time Legal Secretary position that will see you working closely with our solicitors on a range of personal injury and civil litigation matters.

Your key responsibilities will include:

1. Secretarial & Administrative Support

2. Preparing, formatting, and managing correspondence, court documents, and legal forms.

3. Drafting letters, contracts, and legal documents with accuracy and professionalism.
4. File management — creating, maintaining, and archiving physical and digital files.

5. Client Liaison & Communication

6. Acting as the first point of contact for clients, insurers, and external parties.

7. Managing client communications with professionalism, empathy, and efficiency.
8. Scheduling and coordinating client meetings, conferences, and calls.

9. Court & Case Management

10. Assisting with preparation of briefs, affidavits, and discovery documents.

11. Coordinating with barristers, courts, and external professionals.
12. Ensuring all deadlines and court timetables are met.

13. Diary & Office Management

14. Managing calendars and appointments for solicitors.

15. Coordinating hearings, mediations, and deadlines.
16. Supporting the smooth day-to-day running of the office.

About You

We are seeking someone who is not just technically skilled, but also a team player with a positive attitude.

Essential Requirements:

• Minimum of 2 years' experience as a Legal Secretary in a law firm.
• Strong administrative and secretarial skills.
• Excellent communication skills, both written and verbal.
• High attention to detail and accuracy.
• Professional presentation and strong organisational skills.
• Proficiency with Google Docs and Google Suite.

Desirable (but not compulsory):

• Experience with LEAP Legal Software — highly valued.
• Familiarity with personal injury law processes and civil litigation.

Why Work With Us?

We believe that a workplace should be more than just where you do your job. It should be a place where you feel supported, engaged, and proud of the work you do.

Here's why our team members enjoy working with us:

1. Supportive Team Culture – Collaboration is at the heart of everything we do. You'll never feel like you're on your own.
2. Professional Development – Work closely with experienced solicitors who value mentorship and growth.
3. Positive Environment – A bright, modern office on a tranquil lake, surrounded by natural beauty and sunlight.
4. Convenient Access – Whether you prefer the Metro or driving, getting to work is stress-free.
5. Amenities & Comfort – Enjoy refreshments and a modern, well-equipped office throughout the day.
6. Work That Matters – You'll be helping real people in difficult times, making your work both rewarding and meaningful.

Our Values

We pride ourselves on maintaining:

• Excellence – striving for the best outcomes for clients.
• Integrity – ethical and professional conduct at all times.
• Support – fostering a culture of collaboration and encouragement.
• Wellbeing – recognising that happy, supported staff perform at their best.

Application Process

If this role sounds like the right fit for you, we'd love to hear from you.

To apply, please submit your:

• CV outlining your experience and skills.
• Cover letter telling us why you'd be a great addition to our team.

We encourage applications from individuals who share our values, want to contribute to a positive workplace, and are looking to grow their career in a supportive environment.

Final Note

This is not just another Legal Secretary role. It is an opportunity to join a respected practice, enjoy a workplace that values you, and work in an environment that is as inspiring as it is professional.

If you're ready for the next step in your legal career, apply now and become part of a firm that truly values its people.

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