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Office Administrator
2 weeks ago
Office Administrator / Receptionist
Atomic Business Advisers – Earlwood, Sydney
Full-time | In-office role | Immediate start preferred
Who we are
Atomic Business Advisers is a forward-thinking advisory firm based in Earlwood with a legacy that stretches back to 1962. We are a values-driven team that advises business owners and high-income earners who are serious about wealth creation and long-term growth. We are proud of our client relationships that span decades, and we are just getting started.
We are entering a high-growth phase and are now looking for a standout Office Administrator / Receptionist to join our team.
About the role
This is not a standard front desk role. You will be the first point of contact for clients and a key player in ensuring our internal operations run smoothly. We want someone who sees this as their domain — who is proactive, switched-on, and ready to take charge.
This is a great opportunity for someone who wants to build a long-term home in a growing, modern, and high-integrity workplace.
Key responsibilities
• Greet clients and visitors in a warm, professional manner — both in person and over the phone
• Manage reception duties, including incoming calls, messages, and meeting room coordination
• Make tea/coffee for client meetings and ensure the office space is kept tidy and welcoming
• Manage calendars, coordinate meetings and appointments for multiple accountants
• Monitor the general email inbox and forward/respond as needed
• Process incoming and outgoing mail and courier deliveries
• Maintain office supplies and liaise with suppliers when needed
• Provide general administrative support to our team of accountants
• Update internal systems (e.g. client database, meeting records)
• Liaise with clients to request documentation or follow up outstanding information
• Collation of electronic client document
• Invoicing.
Who we are looking for
• Someone who is proactive and takes responsibility for their area — not just waiting to be told what to do
• A strong communicator who is comfortable engaging with clients at all levels
• Organised, efficient, and great at juggling multiple tasks at once
• Tech-savvy and willing to learn (we are a paperless, cloud-based office)
• Positive, can-do attitude with a high level of initiative
• A team player who wants to be part of a great culture, and contribute to it
• Previous experience in a similar admin/reception role in professional services preferred, but not essential
• Experience using Xero accounting software an advantage.
Why join Atomic?
• A stable business with a 60+ year history and exciting growth plans ahead
• Friendly, high-performing team in modern offices in Earlwood
• Long-term career role with room to grow into expanded responsibilities
• Genuine work-life balance and respect for personal time
• A team and culture you will be proud to be part of
How to apply
Please submit your resume along with a cover letter telling us a bit about yourself and why you think you'd be a great fit for this role. You must provide a cover letter to be considered.
Please note: Only Australian citizens and permanent residents will be considered for this role.
Given the responsibilities of this position, working from home isn't an option.
