Executive Assistant

Primary Details

Time Type: Full timeWorker Type: Employee

• Location: Sydney
• Type: Permanent, full time
• Hybrid role, Happy to talk flexible working
• Click here to discover what it's like to be a part of QBE Group

The opportunity

We're seeking a highly capable Executive Assistant to support two senior leaders at the forefront of QBE's global risk strategy. This is a unique opportunity to work at the heart of a dynamic, fast-paced environment, partnering with leaders who shape enterprise and financial risk management across the business.

Your new role

In this role, you'll be instrumental in optimising the time and effectiveness of the Chief Enterprise Risk Officer and Group Head of Financial Risk Management. You'll manage deliverables, inputs, and timelines, coordinate with internal and external stakeholders, and oversee diary and travel arrangements.

You'll be a trusted partner to agile and fast-moving leaders, working closely with the Risk Leadership Team to provide high-level administrative and secretarial support while maintaining the utmost discretion.

Duties Include

• Liaising with a broad network of senior executives, committees, and external stakeholders.
• Anticipating deliverables and ensuring both leaders are equipped to meet commitments.
• Preparing and coordinating confidential correspondence, presentations, and reports.
• Identifying and implementing process improvements to enhance administrative efficiency.
• Building strong relationships across the Risk function and wider business.
• Managing cost centre budgets and financial processes, including invoicing.
• Acting as a key point of contact for team processes, onboarding, and induction support.
• Navigating multiple time zones and divisions with ease and professionalism.
• Planning and executing team events to foster engagement and celebrate milestones.

About you

At the core of this role is the ability to foster trust, collaboration, and connection. You'll be a proactive partner to senior leaders, anticipating needs and ensuring time is used effectively.

We're looking for someone who is:

• Highly organised, resilient, and experienced in supporting C-suite executives.
• Tech-savvy and able to leverage digital tools to improve workflows.
• Professionally presented with strong stakeholder management capabilities.
• Able to work independently, prioritise effectively, and maintain discretion.
• Detail-oriented with exceptional administrative and organisational skills.
• Comfortable liaising at executive levels and performing under pressure.

About QBE

We can never really predict what's around the corner, but at QBE we're asking the right questions to enable a more resilient future – helping those around us build strength and embrace change to their advantage. We're an international insurer that's building momentum towards realising our vision of becoming the most consistent and innovative risk partner.

And our people will be at the centre of our success. We're proud to work together, and encourage each other enable resilience for our customers, our environment, our economies and our communities. With more than 13,000 people working across 26 countries, we're big enough to make a real impact, but small enough to provide a friendly workplace, where people are down-to-earth, passionate and kind.

We believe this is our moment – what if it was yours too? Your career at QBE — let's make it happen

Benefits

We offer a range of benefits to help provide holistic support for your work life, whatever your circumstances. As a QBE employee you will have access to and benefit from:

• 'Hybrid Working' – a mix of working from home and in the office to enhance your work/life balance
• Life Leave, supporting the life events we all experience, leaving your annual leave for rest
• Free holistic wellbeing coaching, nutritional, confidential counselling, financial and legal advice
• 18 weeks' gender-equal flexible leave for all new parents, including paid super
• Voluntary super contributions and company matching
• Income protection insurance & reimbursed Death and Total Permanent Disability insurance premiums
• A range of discounts on insurance products, car hire, hotels, goods and services

Rewards & Recognition

We value our employee's experience with us and are proud to have been recognised for the following awards:

• 2025 Winner of Excellence in Diversity, Equity & Inclusion Award at the Insurance Business Australia Awards for our program
• 2023 Most Inclusive Workplace at the Australian HR Institute (AHRI) Awards
• 2021 LinkedIn Top Employer & HRD Employer of Choice
• 2020 Best Workplace Diversity & Inclusion and Excellence Award for Best Health & Wellbeing at the Australian HR Awards
• Platinum employer on the Australian Workplace Equality Index (AWEI) – the definitive national benchmark on LGBTQI+ workplace inclusion
• Ranked in the top ten in the AAGE Top Graduate Employers 2025 for medium sized program as voted by graduates
• Family Friendly Workplace accredited employer since 2021

Apply now

APPLY NOW and let's make it happen

Click APPLY to submit your application. Successful applicants will need to complete work rights, police and credit checks through our online provider as a condition of employment.

QBE recognise the value of diverse perspectives and experience. We are committed to an inclusive workplace where everyone feels valued and respected for who they are. If we can provide support with access requirements, alternative work arrangements or you would like to connect with one of our networks please contact us at

Skills:

Adaptability, Analytical Thinking, Business Management, Calendar Management, Critical Thinking, Detail-Oriented, Financial Management, Intentional collaboration, Legal Administrative Support, Managing performance, Meeting Management, Office Management, Prioritization, Risk Management, Stakeholder ManagementApplication Close Date: 14/11/2025 11:59 PM

How to Apply:

To submit your application, click "Apply" and follow the step by step process.

Equal Employment Opportunity:

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.