APS6 - M365 Engagement Specialist, Information Technology and Data Division

Contact Officer:

Nathan Darma on or

Closing Date:

11.59pm AEDT, Friday 30 January 2026

The department supports workplace diversity and values the contribution of people from diverse backgrounds. We encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, people with cultural and linguistic diversity, and LGBTQIA+ people. The department is committed to achieving gender equality and, in particular, supporting women's progression into senior leadership.

The opportunity we have available

We are seeking a highly skilled M365 Engagement Specialist to play a critical role in driving the adoption and effective use of Microsoft 365 across the department. This position is responsible for engaging with end users, promoting modern digital practices, and ensuring the department realises the full value of its investment in M365.

Working within the Digital Product team, the specialist will lead initiatives that build digital capability, foster user confidence, and support the transformation of work practices through the use of M365 tools such as Copilot, Teams, SharePoint and OneDrive.

What will you do?

As an M365 Engagement Specialist, you will be responsible for a range of tasks, including:

• Create and deliver training for Microsoft 365 (M365) tools, using the latest advice and guidance from Microsoft to drive adoption and uplift digital literacy.
• Connecting with end users by engaging with staff to understand how tools are being used, pain points and aspirations to provide tailored advice and training.
• Monitoring emerging trends in workplace technology and artificial intelligence, providing expert advice on potential opportunities for the Department.
• Developing and maintaining best practice guides, for the M365 suite, with a specific focus on Copilot and MS Teams.
• Supporting the ongoing administration of M365, ensuring alignment with cyber security, privacy policies and business requirements.
• Providing troubleshooting for incidents and problems related to M365 products.

While an understanding of M365 technical administration would be an advantage, it is not essential for this role. We are looking for someone who is passionate about contemporary technology and working with end users to support people to get the most out of our technology tools.

Who are we looking for?

The successful candidate for this position will be able to demonstrate their capability against the APS 6 Work level standards.

We are looking for a candidate who possesses a blend of strong communications and human interaction skills with technical expertise in the M365 platform. You will be able to demonstrate:

• Experience in driving user engagement and adoption of digital technologies, particularly Microsoft 365, within a complex organisational environment.
• Experience in successfully promoting the use of M365 tools (e.g. Teams, SharePoint, OneDrive, Power Platform) to improve collaboration, productivity, or service delivery.
• Strong communication and interpersonal skills, with the ability to influence, educate, and build relationships across diverse stakeholder groups.
• Experience in delivering tailored messaging and training to different audiences and supported change through clear, user-focused communication.
• Proven ability to design and deliver training, workshops, and learning resources that build digital capability and confidence.
• Experienced in creating and providing instructional design, facilitation, or coaching that helped users adopt new technologies or improve their digital skills.
• Ability to identify opportunities for digital uplift and translate business needs into practical M365 solutions.
• Strong analytical and problem-solving skills in assessing user requirements and recommending fit-for-purpose M365 tools or workflows.
• Experience in monitoring adoption metrics, gathering user feedback, and applying insights to continuously improve engagement strategies.
• Ability to use data or feedback to refine your approach and enhance user experience or uptake.

Recruitability minimum requirements

Minimum requirements for this role include:

• Experience in driving user engagement and adoption of digital technologies, particularly Microsoft 365, within a complex organisational environment.
• Strong communication and interpersonal skills, with the ability to influence, educate, and build relationships across diverse stakeholder groups

RecruitAbility is a scheme which aims to attract and develop applicants with disability and also facilitate cultural changes in selection panels and agency recruitment.

Job applicants with disability who met the requirements are advanced to the next stage of the selection process:

• Opt into the scheme
• Declare they have a disability, and
• Meet the minimum requirements of a vacancy advertised in the scheme

More information can be found at RecruitAbility scheme: A guide for applicants | Australian Public Service Commission.

• Exposure to high profile and exciting projects
• Networking opportunities across the department and wider APS
• Capability development opportunities focused on your individual career goals
• Mentoring and access to the department's Professional Coaching Scheme
• Flexible working arrangements where appropriate, including part time hours, home based work and job sharing
• Support for women's progression into senior leadership

Eligibility requirements

Employment with the Department of Infrastructure, Transport, Regional Development, Communications, Sport and the Arts is subject to conditions prescribed within the Public Service Act 1999 including:

• Citizenship: candidates must be an Australian citizen at the time of submitting your application.
• Health Assessment: The preferred candidate may be required to undergo a medical examination conducted by the department's preferred medical provider.
• Security Clearance: The successful candidate must be able to obtain and/or maintain a security clearance at Baseline. You must be willing to disclose all relevant and required information. You must have lived in Australia, or have a checkable background, for at least the preceding five years for Baseline Vetting clearances. More information on the security clearance vetting process is available on the Australian Government Security Vetting Agency (AGSVA) website.
• Police check: The successful candidate must satisfactory complete an Australian Federal Police criminal history check.
• Integrity and Performance check: The successful candidate must satisfy the requirements in an Integrity and Performance check which is completed by your most recent employer.
• Desired Qualifications:
• • Relevant Microsoft certifications (e.g., Microsoft 365 Certified: Administrator Expert) are highly desirable.
  • Tertiary qualifications in Information Technology or Education related fields

Timeline and assessment

A selection panel will be established to assess your suitability against the advertised role.

If a merit pool is established it will be valid for 18 months from date it first appeared in the APS Gazette.

Applications open: 17 December 2025

Applications close: 30 January 2026

Application shortlisting: 6 February 2026

Further assessments: From the 9 February 2026

Selection report finalised: 27 February 2026

Offers and announcements: 6 March 2026

The above is indicative only, please reach out to the contact person if you have any questions on the recruitment process or timeframes.

Your application will be assessed against the requirements of the job and the Work level standards. Once the entire applicant pool has been assessed, the panel will create a shortlist of applicants. If your application is shortlisted, you may be asked to undertake further assessment, this may include work sample testing, interviews, and reference checks.

How to apply

Applications for this opportunity close at 11.59pm AEDT, Friday 30 January 2026.

In applying for this position, you are not required to address individual selection criteria. Rather, you should provide in a PDF document a statement of no more than 2 pages outlining your background, capabilities and experiences, and how these align with the advertised role.

You should also provide a tailored CV in PDF, no more than 2 pages. The capabilities and behaviours required to be successful for this role are identified in the 'Who are we looking for' section.

Your application should be received through the department's online recruitment system. Applications via Indeed will not be accepted.

If you experience any issues with the system please contact the recruitment team on or via email at to discuss an alternative way to submit your application.

Please advise the contact officer if you require reasonable adjustments throughout the recruitment process. The department is committed to the accessibility of our systems. If you identify as someone with disability and you require accessibility assistance or more information, please email

Work with us. Apply now