Accounts and Systems Administrator
1 week ago
The About
Work for a family‑owned people‑solutions group in Ascot that actually likes people.
Who We Are
We specialise in careers, recruitment and managed services across mining, agriculture, civil, construction, defence, energy, government and healthcare. You'll split your time between THE resources HUB and Resourceful Women, keeping finance, systems and admin humming — with precision and a whole lot of personality.
We -
CONSULT We act with integrity, transparency and ownership — putting candidates, clients and stakeholders first, every time.
COMMUNICATE We keep lines open: constant, clear interaction with team members, candidates and clients to smooth negotiations and outcomes.
COLLABORATE We partner with industry experts to deliver our services from one central hub, bringing the right people together for the job.
CONTRIBUTE We believe giving is receiving — THE resources HUB and Resourceful Women gives back to local and remote communities through practical support and partnerships.
RequirementsThe Opportunities
Own accounts payable, receivable and reconciliations across both businesses.
Run daily bank, card and account reconciliations and keep bank feeds tidy.
Post transactions and keep ledgers spotless in Xero.
Lead systems admin: maintain cloud tools, clean data, manage user access and streamline workflows.
Manage the accounts inbox, credit apps, purchase orders and supplier/vendor queries — you'll handle the nitty‑gritty numbers, and those spreadsheets.
Prepare and prioritise payment runs, manage timesheets and chase client approvals.
Support month‑end, BAS and ad‑hoc finance and systems projects.
Be the go‑to liaison for finance and figures across departments so teams can get on with the work they love.
The Details
Role: Accounts & Systems Administrator (part‑time, 30 hours/week)
Reporting to: Founder and Director
Location: Ascot — on site with parking
Hours: Choose five school‑hour days or four full days
Salary: $70,000 pro rata for those not seeking FTE + super
The Goods You Bring
3+ years in high‑volume AP / bookkeeping or finance support roles.
Solid purchase order experience
Advanced Xero skills and strong Excel — you're a spreadsheet queen or king.
Systems savvy: experience maintaining cloud tools, user access and data management and make the systems sing with one another.
Confident communicator — clear writer and happy to pick up the phone and speak with candidates and clients.
Cert IV Bookkeeping/Accounting or comparable experience preferred.
Initiative‑first attitude, excellent time management and an eye for detail.
Absolute discretion handling sensitive financial information.
BenefitsWhat's In It For You
Real ownership of accounts, systems and admin across two growing businesses.
Flexible hours to balance life — part‑time school hours, job‑share or full‑time options.
Supportive, people‑first culture with calm leadership who'll back you.
Variety and challenge — no two days the same, lots of problem‑solving.
On‑site parking and a practical, no‑fluff workplace.
A chance to shape processes and tools as we scale.
The How‑to
Send your CV and a short note telling us:
Why you're the spreadsheet + systems hero we need and want in our life
Your preferred working pattern (five school‑hour days, four‑day option, job‑share or full‑time).
Confirmation you have full working rights in Australia.
Immediate start — bring your personality and your smile to keep THE resources HUB and Resourceful Women accounts and systems running brilliantly.
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