Office Administration Manager

4 days ago

Canberra, ACT, Australia MSJ Plumbing Group Full time $60,000 - $90,000 per year

MSJ Plumbing Group is a family owned and operated business, who have played an integral part in Canberra's plumbing industry for over 30 years. Our company aims to provide a professional and expert experience for all of our clients

What we're looking for?

Due to continued growth a new opportunity is available within the company and we're on the lookout for an office manager with initiative, ambition, proven skills, and passion for what they do with a great work ethic.

Tasks & responsibilities

  • General reception duties including answering calls, emails and being the first point of contact
  • Drafting invoices in Xero software and reconciling payments
  • Scheduling appointments with clients both government and non government
  • Creating jobs, drafting tender documents, creating purchase orders & preparing SWMS
  • Manage the office electonic filing (Project Correspondence, Proposals, Estimating, etc)
  • Collate reports and other documentation including typing and formatting documents for insurance companies
  • Type accurately, prepare and maintain documents and records
  • Managing the workflow through the inbox with respect to importance and deadlines
  • Making appointments with clients, planning work schedules & allocating resources

Benefits and perks

  • On the job training and support
  • Free onsite parking
  • Regular team outings
  • Long term role, permanent full time

Skills and experience

The right candidate will possess the following qualities:

  • Ability to learn quickly
  • Outgoing and friendly personality
  • Excellent communication skills, both written and verbal with a clear phone manner
  • Ability to work autonomously and in a team environment
  • Professional presentation and appearance
  • Sound knowledge of MS Office
  • Valid drivers' licence
  • Experience in Xero preferred but not essential
  • Experience in construction & plumbing will be highly regarded

If you have the necessary skills and experience to excel in this role, please submit your resume and cover letter for consideration. We offer a competitive salary, and opportunities for growth and advancement within the company. Salary will be based on experience. This is a full time on-site office role.

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