Float Legal Assistant

We are a modern Australian law firm with a leading reputation. We focus on exceptional service, operational excellence and being at the forefront of employee experience. We work closely with Australian and international businesses, organisations and governments.

About the role

Our support staff are pivotal to our success. At Maddocks, we champion true collaboration between our lawyers, our secretaries and our shared services teams. Due to an internal move we are looking for another Float Legal Assistant to join the team.

This is a fantastic opportunity to provide essential administrative and secretarial support to our high performing Partners and the wider team.

There is plenty of variety in this role, the key responsibilities include:

• Email and diary management
• Coordination of internal and external meetings / functions
• Opening and closing of matters including e-filing and physical archiving via Aderant Expert (billing) and iManage (document management) systems
• Time entry, preparation and processing of monthly invoices
• Creating, drafting, editing and formatting a range of documents
• Maintaining the team's client database
• Booking travel
• General ad hoc administrative duties

About you

We're looking for a proactive team player who thrives in a fast-paced environment and consistently exceeds expectations. With at least 2 years of experience in a similar role within a private practice law firm, you'll bring a strong work ethic, enthusiasm, and excellent communication and organisational skills to the team.

Other key skills you'll bring include:

• Proficiency in the Microsoft Office suite
• Excellent interpersonal skills
• Experience with Aderant Expert for billing (advantageous)
• Ability to produce accurate, high-quality work under tight deadlines and a keen eye for detail
• A high level of professionalism, initiative, and a can-do attitude

Why join Maddocks?

Maddocks is simply a great place to do great work. We foster a culture of collaboration, learning and engagement where you will experience:

A diverse and inclusive workplace: We have been named an employer of Choice for Gender Equality by the Workforce Gender Equality Agency (WGEA) every year since 2004 along with being named a Silver Employer at the Australian Workplace Equality Index's 2024 LGBTQ Inclusion Awards. We promote diversity internally through our Maddocks Gender Equality Network, Maddocks CALD, Maddocks Disability Inclusion and Maddocks Pride groups.

Career Development: Learn and develop through structured learning and development programs at each stage of your career and study support programs.

Community involvement: give back to the communities in which we operate through our thriving pro bono and grants programs and staff volunteering initiatives.

Wellbeing & Benefits: access to up to 20 weeks paid parental leave, discounted gym memberships & health insurance, salary continuance insurance, Employee Assistance Program and parents and carers wellbeing programs.

Our people are our greatest advocates and we believe this is a result of our inclusive culture and focus on complex and interesting work.

To be eligible for this role you must be legally permitted to work in Australia. Please note that unsolicited applications from agencies will not be considered at this time.

Ready for your next career move? Make your Move to Maddocks or any questions please contact Alice Rettie Talent Acquisiton Manager:

As part of our commitment to protecting your privacy, your application information will only be retained for a period of 24 months after the submission of your application. After this period, your Maddocks job seeker profile will remain active, however all application details will be permanently deleted from Big Red Sky. Should you wish to delete your job seeker profile, you can do so in your account settings (under the 'Change Login' menu option).