Executive Assistant

• Seeking an experienced Executive Assistant to provide high-level support to our CEO and ensure seamless executive operations.
• $44.58- $47.97/hr. + generous salary packaging to boost take-home pay (Fulltime).
• Enjoy a varied and rewarding role with a well-established and respected community organisation

About the Role:

We are seeking a highly skilled and professional Executive Assistant (EA) to provide high-level executive and administrative support to our CEO, ensuring their time, communication, and priorities are managed effectively in alignment with CatholicCare's mission and values.

As a trusted partner to the CEO, you will act as a central coordination point and key liaison with internal and external stakeholders. This role is integral to the delivery of CatholicCare's strategic plan, governance activities, and executive decision-making processes.

What you'll do:

• Manage the CEO's complex calendar, appointments, and travel.
• Prepare agendas, minutes, briefing materials, and high-quality correspondence.
• Coordinate CatholicCare's management of subpoenas with accuracy and confidentiality.
• Lead the planning and delivery of key events, including leadership forums and Board engagements.
• Support effective communication on behalf of the CEO and follow up on action items.
• Ensure the smooth preparation and distribution of Executive and Board documentation.

What We're Looking For

Essential:

Minimum of 5 years' experience in a senior executive support or similar role.

Current C class Driver's Licence (QLD).

Desirable:

Relevant tertiary qualification in Business Administration.

Core Competencies

Exceptional organisational skills with the ability to manage competing priorities professionally.

Excellent written and verbal communication skills, including drafting high-level correspondence and Board documentation.

Strong interpersonal skills and ability to build professional relationships with internal and external stakeholders.

High level of discretion, judgment, and confidentiality in handling sensitive matters.

Proactive, solutions-focused, and capable of working both autonomously and collaboratively.

Experienced in coordinating and managing subpoena processes with accuracy and legal compliance.

Proven ability to plan and deliver strategic and high-profile events.

Proficient in Microsoft Office and governance platforms such as BoardPro.

Strong attention to detail and commitment to quality outcomes.

Why join CatholicCare?

CatholicCare (formerly CentacareCQ) is a large, vibrant and well-respected, not-for-profit organisation providing services across the Catholic Diocese of Rockhampton. From Mackay in the north to Bundaberg in the south, and out to Longreach in the Central West, our primary focus is based on our Christian Ethos and the principles of Catholic Social Justice. CatholicCare is proud to deliver services and employ our people regardless of religion, background, or beliefs.

So what's great about CatholicCare?

A values-driven organisation committed to making a difference.

Supportive team culture with mentorship and professional development opportunities.

Our people are at the center of everything we do.

We're an organisation with big plans - our 430 strong workforce continues to grow and there's no plan to stop any time soon

Access to Employee Assistance Program and wellness initiatives.

Meaningful work where you can contribute to positive organisational change.

Don't wait - Apply Now

To apply for this fantastic opportunity, please submit:

Your current resume

A cover letter addressing the key aspects of the role

Don't miss out Apply today and be part of a team at CatholicCare Central Queensland.

NB: All offers of employment are subject to the satisfactory completion of relevant screening and background checks, including an Australian Federal Police check, an NDIS disability worker screening check, and attainment of a Blue Card for working with children, prior to commencement.