Executive Assistant to Chair

2 weeks ago

Melbourne, Victoria, Australia Sharp & Carter Full time $90,000 - $120,000 per year
The PositionKey Responsibilities
  • Providing high-level support to the Chair including extensive diary management, travel coordination (domestic and international), and meeting scheduling
  • Managing and triaging communications, including email inbox and phone calls
  • Coordinating a variety of events — from global business forums to private gatherings and personal celebrations
  • Liaising with a broad network of stakeholders, including private staff, household managers, pilots, and international partners
  • Supporting the broader leadership team with agenda preparation, meeting coordination, action tracking, and minute-taking
  • Drafting and preparing correspondence, reports, and presentations on behalf of the Chair
  • Assisting in the execution of strategic and personal projects, ensuring timely and efficient outcomes
  • Collaborating with internal administration and operational teams to deliver high standards of service and execution
  • A warm, professional, and adaptable communication style across all levels
  • The ability to work with discretion, diplomacy, and sound judgment
  • Flexibility and responsiveness to changing priorities across time zones and portfolios
  • Proven experience managing scheduling complexities with a solution-focused mindset
  • High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
How to Apply

Sharp & Carter

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