Contract Admin

4 days ago

Melbourne, Victoria, Australia BGIS Global Integrated Solutions Canada Full time $90,000 - $120,000 per year

Role: Contract Admin and Reporting Manager

  • Location: Melbourne

We are seeking an experienced and detail-oriented Contract Admin and Reporting Manager to play a pivotal role in managing substantial volumes of financial and operational data, ensuring the efficient delivery and coordination. This position demands strong analytical skills, a passion for data insights, and proficiency in MS Excel and Power BI to deliver timely, accurate, and actionable reporting. If you thrive in a fast-paced environment and have a keen eye for detail, we want to hear from you

Key Duties and Responsibilities:

  • Timely and accurate delivery of Weekly, Monthly, Quarterly, and Yearly reports, alongside preparing presentation slides for meetings at various intervals.
  • Monitor and drive performance within reports to achieve contractual KPIs, collaborating with the account team and vendors to drive operational efficiency.
  • Oversee planned and reactive works, statutory compliance, health and safety requirements, financial management, data integrity, asset management, and scheduling.
  • KPI calculation and monitoring, including interim and final reporting and analysis.
  • Own and manage the reporting portal and client approval portal, including preparing Power BI dashboards for maintenance spend and performance insights.
  • Be the point of contact for portal-related queries and issues, ensuring smooth access management.
  • Develop and maintain processes, procedures, and records in line with contract requirements and BGIS quality management system standards.
  • Support the Finance and Commercial Manager, as well as the Account Director, with daily tasks as needed.

Key Objectives:

  • Achieve specific targets and deliverables within established timeframes.
  • Maintain high standards of data accuracy, report quality, and performance metrics.
  • Demonstrate continuous improvement in reporting and data analysis.
  • Qualifications and Experience:
  • Relevant tertiary qualification in a related discipline.
  • Proven experience analyzing and reporting on property/facility information and trends.
  • Strong proficiency in MS Excel, including pivot tables, V Lookups, and trend analysis.
  • Expertise in Power BI for reporting and data visualization.
  • Excellent MS Word skills for producing professional reports.
  • Prior experience in integrated services, facilities management, or project management services.
  • Familiarity with computerized Maintenance Management Systems (Manhattan/Astea) is a plus.
  • Exceptional attention to detail with a proven ability to handle large datasets.
  • Adaptable, innovative, and capable of quickly responding to change.

Why Join Us? If you're looking to be part of a dynamic team where your data-driven insights and organizational skills can truly make a difference, we invite you to apply and contribute to the success of the Contract.

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