Purchasing Assistant

1 week ago

Beaconsfield Upper, Victoria, Australia Private Advertiser Full time $60,000 - $80,000 per year

The Purchasing Assistant plays a key support role within the Procurement team, acting as a conduit between Purchasing, Production, and Warehouse operations. This junior-level position is responsible for booking in deliveries in Odoo, maintaining accurate purchasing records, and assisting with product and supplier data. The role also supports the return-to-supplier (RTS) process and contributes to the overall efficiency of procurement workflows. A proactive mindset and strong attention to detail are essential, particularly in a fast-paced, dynamic manufacturing environment.

Key Responsibilities

  • Book in goods received and update purchase orders in Odoo
  • Liaise with the Warehouse team to process delivery paperwork and ensure records are accurately maintained
  • Support the return-to-supplier process, including documentation and system updates
  • Assist the Production team by ensuring part availability information is current and accurate
  • Manage and maintain backorder data, providing timely updates to relevant stakeholders across departments
  • Set up and maintain supplier and product records in Odoo, ensuring data accuracy and consistency
  • Perform data clean-up and ongoing maintenance across products, suppliers, and contacts in Odoo
  • Follow up with suppliers for delivery confirmations or minor issue resolution
  • Contribute to procurement team admin tasks such as filing, internal communication, and reporting
  • Maintain accuracy and consistency of procurement-related information in the ERP system

Reporting & Team Structure

This role reports directly to the Purchasing Manager and provides support to both the Purchasing Manager and Purchasing Officer. The role works closely with the Warehouse and Production teams and is integral to cross-functional coordination.

Systems & Tools

  • Odoo ERP: Core platform used for procurement, product, and supplier data management. Experience in Odoo is not required, but familiarity with similar ERP systems (SAP, Pronto, NetSuite, etc.) is desirable.
  • Microsoft Excel: Intermediate skills essential (e.g. sorting/filtering, VLOOKUP/XLOOKUP, data analysis).
  • Microsoft Outlook: Daily communication tool used internally and with suppliers.

Skills & Experience

Required:

Australian Residents need only apply.

  • Intermediate proficiency in Excel
  • Strong attention to detail and data accuracy
  • Comfortable working across departments in a fast-paced, dynamic environment
  • Willingness to learn ERP systems and develop procurement knowledge
  • Effective communication and time management skills

Desirable:

  • Prior experience in a purchasing, logistics, or inventory support role
  • Familiarity with ERP systems (Odoo or equivalent)
  • Exposure to manufacturing, automotive, or caravan sectors
  • A proactive mindset and enthusiasm for continuous improvement

  • Office Assistant

    5 days ago

    Beaconsfield, Western Australia Fremantle Fuel Injection Full time $45,000 - $60,000 per year

    About the role This is an excellent opportunity to join the dynamic team at Fremantle Fuel Injection as a full-time Office Assistant. Based in Beaconsfield, WA, you will play a vital role in supporting the smooth running of the business and contributing to its continued success.Key Responsibilities:Answering phone calls, emails, greeting customers at...

  • Warehouse Assistant

    1 day ago

    Beaconsfield, Australia Lioness Full time

    **Immediate Vacancy** LIONESS is a young and growing fashion company with a fast paced environment with plenty of opportunities to develop a career. We currently sell our brand to over 1200 wholesale clients globally including online retailers such as Shopbop, Urban Outfitters, David Jones, The Iconic, Princess Polly and the list goes on. Our clothing is...

  • Sports Assistant

    1 day ago

    Beaconsfield, Australia St Francis Xavier College Full time

    We are seeking a suitably experienced Sports Assistant to join our College Sports & Recreation team on a Part-Time Ongoing basis. - This position is responsible for providing a wide range of administrative and technical support to the Sport and Recreation Education department of the College, working closely with the Sport and Recreation Team Leader and...

  • Technology Assistant

    1 day ago

    Beaconsfield, Australia St Francis Xavier College Full time

    At St Francis Xavier College we offer a comprehensive school experience to young people informed by the Scriptures, focused on the opportunity to develop within students a contemporary understanding of the invitation to live a life informed by Christ’s love. This is supported by working in partnership with families. We offer a learning pathway suited to...

  • Office Administration

    5 days ago

    Beaconsfield, Australia Poolside Beaconsfield Full time

    **Pool shop Office Administration & Sales Assistant** Poolside Beaconsfield has a rare opportunity available for the right person. We are looking for someone special who can assist with both front and back of house duties. You will never have two days the same! It’s an exciting role that will keep you busy and challenge you. You will also have the option...

  • Assistant in Nursing

    1 week ago

    Upper Coomera, Australia Regis Aged Care Full time

    **General information**: - Position number - 50500444 - Posted date - 20-Nov-2024 - Closed date - 22-Dec-2024 - Business unit - Residential Aged Care - Division - Northern Operations - Office location - Upper Coomera **Description and requirements**: - At Regis Magnolia, we are looking for passionate individuals to join our team of Clinical Care as...

  • Tax Graduate, Beaconsfield, September 2026

    3 days ago

    Beaconsfield, Tasmania, Australia targetjobs UK Full time $40,000 - $60,000 per year

    What you'll needRight to work in the UK from your start date.Minimum 2:2 undergraduate degree.Why Azets Early Careers?Learning Opportunities: First-class training plus support to complete your qualification, study days, mentoring, and buddy support.Supportive Network: Managers and peer network creating a collaborative, encouraging environment.Fun & Exciting...

  • Audit Graduate, Beaconsfield, September 2026

    3 days ago

    Beaconsfield, Tasmania, Australia targetjobs UK Full time $60,000 - $80,000 per year

    What you'll needRight to work in the UK from your start date.Minimum 2:2 undergraduate degree.Why Azets Early Careers?Learning Opportunities: First-class training plus support to complete your qualification, study days, mentoring, and buddy support.Supportive Network: Managers and peer network creating a collaborative, encouraging environment.Fun & Exciting...

  • Retail Pharmacy Assistant

    2 weeks ago

    Upper Swan, Australia CW Retail Services Pty Ltd Full time

    Retail Pharmacy Assistant - Ellenbrook Home Co. WA About the opportunity  This is an exciting opportunity for  Retail Pharmacy Assistant to join our fast-paced, growing business.  With part-time, full-time and casual working hours available across our store network, the right opportunity is closer than you think  Join Chemist Warehouse, providing...

  • Retail Support Manager(Assistant Manager) Upper

    5 days ago

    Upper Coomera, Australia Choice The Discount Store Full time

    _Retail Support Manager(Assistant Manager) _ Job description **Our Story** Choice The Discount Store opened its first store in 1996 with the purchase of an existing Redbank store. Now with 20+ stores in Queensland and Northern New South Wales, Choice The Discount Store prides itself on delivering value for money to our local communities. Our team is...