Communications Event Coordinator

Summary

Work from home, play a key role in our contemporary, flexible and inclusive organisation.

About Us

DYCCI was established in 1978, creating a 44-year legacy of guidance, support, and connecting local businesses. Be part of our small but vibrant not-for-profit association as we approach a new era as we work towards a Unification with the Busselton Chamber of Commerce. In doing so we will provide a streamlined and enhanced business support experience for South West businesses in the City of Busselton.

Key Responsibilities

1. Strategic & Operational Leadership

·       Implement DYCCI's strategic plan and operational priorities.

·       Manage day-to-day operations, including budgets, financial performance, and resource allocation.

·       Provide timely reporting and executive support to the Board.

·       Maintain compliance with governance requirements, including incorporation status and regulatory obligations.

1. Member Engagement & Communications

·       Act as the first point of contact for members, partners, and stakeholders.

·       Drive member onboarding, engagement, and retention initiatives.

·       Develop and distribute newsletters, updates, and marketing materials.

·       Manage DYCCI's social media presence and digital platforms (Canva, Mailchimp, Meta Business Suite, WordPress, MemberPress).

·       Maintain accurate, up-to-date databases of members, stakeholders, local officials, and prospective members.

1. Events & Programs

·       Plan, coordinate, and deliver networking events, training sessions, and workshops.

·       Secure sponsorships (both paid and in-kind) to support events and Chamber initiatives.

·       Manage event logistics including venues, catering, suppliers, ticketing (Humanitix/Stripe), and promotion.

·       Present and deliver workshops or presentations to members and invited guests as required.

1. Advocacy & Representation

·       Represent DYCCI at local council committee meetings, stakeholder forums, and community events.

·       Actively advocate for members' interests on issues affecting the local business community.

·       Promote the Chamber within the community and proactively canvas for new memberships.

·       Maintain and share a register of grant and funding opportunities with members and subscribers.

1. Administration & Finance

·       Oversee bookkeeping and financial reporting using Xero/Hubdoc.

·       Work with the Secretary to prepare agendas, minutes, and all documentation for committee meetings and the AGM.

·       Work with the Treasurer to arrange annual audits and prepare financial reports for member presentation.

·       Maintain and update the Chamber's website, document library, and membership records.

Skills & Attributes

·       Demonstrated experience in leadership, operations, or business development.

·       Strong written and verbal communication skills, with the ability to present confidently to groups.

·       Highly organised and detail-oriented, with excellent time management skills.

·       Digital proficiency in Canva, Mailchimp, WordPress, MemberPress, and social media platforms.

·       Strong relationship-building, networking, and stakeholder management skills.

·       Self-motivated, able to work independently, but also collaborative and team-oriented.

Ideal Disposition

·      Friendly & Approachable – the kind of person members feel comfortable coming to with questions or ideas.

·      Proactive & Solution-Focused – takes initiative, sees what needs doing, and gets it done without waiting to be asked.

·      Community-Minded – genuinely cares about local businesses and wants to see them succeed.

·      Organised & Reliable – able to juggle multiple events, communications, and deadlines without dropping the ball.

·      Positive & Professional – represents DYCCI with warmth and enthusiasm, even under pressure.

·      Collaborative – enjoys working with others, values teamwork, and communicates clearly with the Board and stakeholders.

·      Creative & Curious – brings fresh ideas for events, marketing, and engagement opportunities.

Demonstrated Capabilities

1. Leadership & Strategic Capability

2. Demonstrated experience in leading operations, business development, or strategic initiatives.

3. Ability to implement strategic plans and deliver measurable outcomes.

4. Proven capacity to manage budgets, financial performance, and resource allocation.

5. Governance & Compliance

6. Understanding of governance requirements for incorporated associations, including regulatory obligations and annual reporting.

7. Experience supporting boards or committees through agendas, minutes, and executive reporting.

8. Member & Stakeholder Engagement

9. Strong relationship-building skills with the ability to engage, retain, and grow membership.

10. Excellent verbal communication and networking skills, with a reputation for being approachable and responsive.

11. Communication & Marketing Skills

12. High-level written communication skills, including ability to prepare newsletters, updates, and reports.

13. Digital marketing proficiency including Canva, Mailchimp, WordPress, MemberPress, and social media platforms.

14. Ability to manage stakeholder databases and deliver clear, consistent messaging.

15. Events & Sponsorship Management

16. Experience planning, promoting, and delivering business events, workshops, and training sessions.

17. Proven ability to secure sponsorships (cash and in-kind) and manage event logistics from start to finish.

18. Advocacy & Representation

19. Demonstrated ability to represent an organisation at public forums, local government meetings, and community events.

20. Understanding of issues affecting local business and willingness to actively advocate on their behalf.

21. Financial & Administrative Skills

22. Experience with bookkeeping and financial reporting software (Xero/Hubdoc preferred).

23. Ability to prepare financial reports, work with auditors, and maintain accurate membership and document records.

24. Organisational & Time Management Skills

25. Highly organised, detail-oriented, and able to manage competing priorities.

26. Self-motivated and able to work independently, while also contributing collaboratively to a small team.

Employment Conditions

• ~24hours per week, flexible times
• Work from home and be a vital part of our small but vibrant organisation, some in person attendance may be required from time to time
• Event attendance (some may be out of business hours)
• Tools of the trade contribution provided for laptop and mobile phone
• Available for immediate start.

How to Apply

For a confidential chat call

Send your CV of max 3 pages and Cover letter to 

We encourage all applicants including from First Nations people, people with disability, people from culturally and linguistically diverse backgrounds, people who identify as LGBTQIA+ and young people.