Subcontracts Officer

1 week ago

Toowoomba Regional, Australia Ventia Full time $104,000 - $130,878 per year

Join Ventia's Infrastructure Services Supply Chain team, in a role that calls for a critical thinker with a strong sense of accountability, excellent communication skills, and a genuine interest in contracts and governance. This is an opportunity to contribute meaningfully to supplier and subcontractor management while building expertise in a structured, process-driven environment.

About the Role:

As a Subcontracts Officer, you'll provide essential support to our Supply Chain team by managing subcontractor and supplier records, ensuring documentation is processed accurately and in line with governance frameworks. You'll be a key contact for internal stakeholders and external suppliers, helping them understand and follow subcontracting processes.

This role suits someone with exposure to contracts or a strong interest in learning contract management. Experience in construction, infrastructure, or real estate is highly regarded — but above all, we value attitude, clarity in communication, and a commitment to process.

This role is based in our Toowoomba office, working Monday to Friday.

Why You'll Love Working with Us:

  • Free onsite parking
  • Friday team lunches
  • Employee benefits including travel discounts, novated leasing, private health offers and more
  • Career development through internal training and advancement opportunities across Ventia
  • Wellbeing support including Employee Assistance Program, Fitness Passport, and our Healthy Minds & Bodies programs
  • Supportive team culture with a manager committed to your growth and success

Key Responsibilities:

  • Process and manage subcontractor documentation and supplier records
  • Ensure compliance with governance and reporting requirements
  • Support onboarding and compliance activities for subcontractors
  • Assist in the purchasing of goods and services by managing Supply/Subcontract Agreements and contract documents (e.g. variations)
  • Collaborate with internal teams to resolve queries and ensure smooth workflows
  • Maintain accurate records and contribute to performance review processes
  • Facilitate meetings with suppliers and subcontractors to ensure compliance and engagement
  • Promote open communication with stakeholders and contribute to continuous improvement


What You'll Bring:

  • Strong attention to detail and a process-driven mindset
  • Excellent written and verbal communication skills
  • Confidence to uphold governance and explain procedures clearly
  • Exposure to contracts, procurement, or supplier management (or a willingness to learn)
  • A collaborative attitude and willingness to contribute to team goals
  • Experience in construction, infrastructure, or real estate sectors is beneficial
  • Proficiency in MS Office (Outlook, Excel, Word); SAP experience is an advantage but not essential

Diversity:

Ventia is enriched by the diverse experiences, talents and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Aboriginal and Torres Strait Islander people, LGBTQIA+, Women, Veterans and spouses and people with disabilities. 

How to Apply: 

If you are looking to expand your career, please apply below by clicking on the apply now button. You are encouraged to inform your manager or supervisor prior to making an application for an internal vacancy. If you have not done so prior, you must inform your manager or supervisor on invitation to interview for an internal position. 

Position Reference Number: 164379

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