Reception / Admin

4 days ago

Singleton, Western Australia Prestige renovations and granny flats Full time $50,000 - $80,000 per year

Receptionist / Admin Assistant – Building & Marketing Background Required

Location: Singleton | Immediate Start | Join a Growing Local Family Business

Are you an enthusiastic all-rounder with a background in building/construction and marketing? We're looking for a proactive Receptionist / Admin Assistant to join our small but fast-growing family building company based in Singleton.

About the Role:

This is a dynamic position that will see you wearing many hats – perfect for someone who thrives on variety and takes pride in being organized, efficient, and client-focused.

Key Responsibilities:

  • Call Handling: Answer and screen all incoming calls; attempt to assist callers directly to reduce unnecessary calls for Jo.
  • Welcome Packs: Prepare and issue welcome packs to new clients.
  • Addenda Management: Complete addenda forms and issue to clients via DocuSign.
  • HIA Contracts: Pre-fill HIA contracts and issue to clients prior to building permit applications.
  • Site Orders: Action site orders (e.g., sand orders) – identify local suppliers and place orders promptly.
  • Trade RFQs: Keep all Requests for Quote (RFQs) up to date; follow up with trades that haven't returned pricing.
  • Client Updates: Provide routine updates to clients and handle site questions; liaise with construction when answers or decisions are required.
  • Social Media: Create and schedule posts for company social media channels; respond to basic messages or direct enquiries to the correct person.
  • Plan Renderings: Organize and coordinate plan renderings for client presentations and marketing, ensuring correct specifications are sent to drafters/renderers.

MUST HAVE:

  • Previous experience in the building/construction industry
  • Minimum of 6-12 months of experience in the building/construction industry
  • Knowledge and experience in marketing/social media
  • Professional experience in marketing and social media management
  • Exceptional communication and multitasking skills
  • Strong attention to detail and ability to meet deadlines
  • A team player with a positive, can-do attitude
  • Must have Australian work rights

Why Join Us?

  • Be part of a close-knit, supportive local team
  • Immediate start available
  • Work with a company that values your contribution and is committed to growth

Must be available between Tuesday - Friday 7am - 3pm

This is a 4-day per week part-time position.

If this sounds like the opportunity for you, we'd love to hear from you Apply now and be part of something exciting.

  • Medical Receptionist

    2 weeks ago

    Singleton, Australia NSW Rural Doctors Network Full time

    **Receptionist in Singleton** **About the position**: - General Practice in Singleton - Part time position: 3 to 4 days per week - Flexible with days - No weekend work - Friendly team environment - Shifts are consistent - will be the same shifts each week with the same start and finish time each week **Critical Responsibilities**: The successful applicant...