Governance Leadership Board Secretariat

Job description

At BAE Systems Australia

 Do interesting work that MATTERS

 ENJOY what you do

 GROW your career

 Be YOU

We work in a thriving sector – one that puts us at the forefront of exciting and meaningful work. Every day we push boundaries to produce some of the world's most innovative and groundbreaking technology. Individually, we all contribute to our success. Collectively we make the impossible possible.

Recognised for delivering projects of global and national significance that help keep Australia safe, it is our shared passion that shapes our culture, and our people that make it a great place to work.

About the opportunity

We have a very exciting opportunity for a Governance & Leadership Board (GLB) Secretary to join our Maritime team. Reporting to our Commercial Manager, this role is responsible for providing secretariat and governance support to the GLB Chair and its Board members and undertaking Commercial / Contracts support in the Commercial function.  The incumbent will ensure that meetings are well organised, documented, and conducted in a compliant manner.

Furthermore, you will become a subject matter expert and provide guidance to the GLB on CCA governance requirements and obligations to ensure good governance practice.

This role can be based out of our Mawson Lakes or Osborne Shipyard offices in SA.

We embrace flexible work arrangements at BAE Systems Australia such as a 9-day fortnight and hybrid working.

Key responsibilities include:

• Establish and coordinate Board and subcommittee meetings including scheduling, logistics, technology requirements and catering
• Prepare and distribute agendas, pre-reading material, reports and briefs in a timely manner, including liaison with stakeholders
• Liaise with GLB Chair, Board Members and stakeholders to gather, review and finalise board submissions
• Attend all meetings and take accurate minutes and circulate for review, finalisation and endorsement
• Maintain an accurate and up-to-date decisions and action items register and work with accountable members to enable you to provide status updates
• Familiarise yourself with the governance, contractual requirements and obligations to enable you, with support from the CSI-IPT Commercial Manager, to give guidance to the GLB along with ensuring the necessary governance and contractual obligations are met
• Uphold standards of confidentiality, integrity, and professionalism in a complex, multi-stakeholder environment
• Provide Commercial support to the CSI-IPT Commercial Manager with tasks as required

About YOU

• Previous experience in providing Secretariat and / or Executive Officer level support to a Board or Executive Governance Body
• Have previously facilitated Board level meetings, including the development of schedules, agenda setting and minute taking
• The ability to work effectively and collaboratively with Board Members and stakeholders
• Previous Commercial / Contracts experience (desirable but not essential)
• Ability to use and adapt written and verbal communication skills to suit a variety of difference audiences
• Results driven, pragmatic, and agile in work practices to deliver meaningful outcomes
• Excellent written communication and documentation skills, including preparation of agendas, minutes, and governance reports and board papers
• Ability to balance conflicting priorities to deliver against customer and business requirements, with appropriate stakeholder management
• Intermediate MS Office skills, especially in Word, Excel and PowerPoint
• Previous experience working in a Defence Industry environment (desirable)
• Eligibility for a Negative Vetting Level 1 Defence security clearance
• International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role

We believe in hiring for potential, we know that some candidates hesitate if they don't tick all the boxes.  If this role interests you, but you don't meet all the criteria, we still encourage you to apply.

About US

You will be joining a workplace that truly cares about your wellbeing.

Our people are diverse, and we value the variety of perspectives this brings, we know that a culture that is inclusive and fosters a sense of belonging is a place we can all make the most of our unique talents and be our best.

As Australia's largest defence company in a rapidly growing sector, you will be connected into a global team and encouraged to explore where your career might take you whether that is a traditional career path or squiggly one, there are infinite possibilities for you at BAE Systems Australia.

We welcome applicants from all people regardless of sex, gender identity, race, ethnicity, disability, pregnancy, age, or other lived experience; and strongly encourage applications from Aboriginal and Torres Strait Islander people for all positions.

We are proud to be recognised as an employer of choice for women by WORK180.

Awarded the 2024 Quarter 1 Benchmark Triple R - Excellence In Candidate Experience Certification. As a member of the Circle Back Initiative we commit to responding to every applicant.

To learn more about our competitive employee benefits, flexibility, other employment opportunities and what to expect from our recruitment process please visit:

Clearances

As a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances.

Further information regarding security clearances.

International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role.