Administrative Assistant

The Team:
Surgical and Perioperative Services administrative teams engage in a wide range of duties and offer plenty of opportunity for professional development and growth. Our stream promotes a positive working environment and has been actively working towards embedding a problem solving and can-do attitude culture. We are seeking applicants who have the ability to demonstrate initiative, positive and enthusiastic attitude, multitasking tasking skills, and the ability to work both autonomously independently and as part of a team. The successful applicant will primarily liaise with internal stakeholders such as executives and a wide range of hospital staff. Duties include, however are not limited to:

• Utilising Microsoft packages.
• Utilising software's such as iPM, DMR, PageUp, RMS and eScriptionone.
• Co-ordinating shared mailboxes.
• Diary management.
• Processing and tracking of timesheets, overtime, leave and shift swap forms.
• Ad hoc meeting preparation and minute taking.
• Rostering.

Within Surgical and Perioperative Services, we promote productivity in conjunction with upskilling of staff to enable progression within the stream.

The Role:

The Administrative Assistant provides administrative and clerical support to Human Resources (HR) staff and clients and will undertake a diverse range of administrative projects and activities, including the coordination and processing of pre-employment data and administration of electronic processes relating to establishment variations and recruitment.

In accordance with established Agency policies. guidelines and procedures, the Administrative Assistant will:

• Provide high level administrative and clerical support to the Head of Departments (HoDs) Surgical Specialities and/ or Medical Staff within Surgical Specialities.
• Undertake a wide range of clerical and organisational duties to assist with the flow of information to and from the Departments of Surgical Specialities.
• Contribute to the coordination of the day-to-day general administration of the office to ensure that operations are maintained in an effective and efficient manner.

You will need to

• Provide comprehensive and high-level administrative support to the Surgical Specialty Departments and their members including, but not exclusively, medical typing, taking minutes of meetings on an ad-hoc basis for basic team meetings, typing correspondence and reports from dictation or draft form and maintaining computerised records and databases.
• Maintain computer information systems and use effective data processing mechanisms for the retrieval and storage of data.
• Liaise effectively with internal and external stakeholders and endure a caring and courteous manner is shown towards clients, members of the public and co-workers, with a customer service focus.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Details of appointment:

Permanent part time, day worker position, working 60.8 hours per fortnight, commencing as soon as possible.

*notwithstanding hours to be negotiated with the successful applicant.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary: $66,049 to $70,993 per annum (Pro rata). Our Employer 11.5% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2022

Salary Packaging:

You'll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.

Benefits available to eligible candidates:

• Professional development and accelerated pathways.
• A range of leave entitlements, including study leave and Professional Development Support.
• Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $13.95 per week per person, or $25.95 for a family.

Download the Statement of Duties and any Associated Documents

We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.

Statement of Duties:

• Generic Administrative Assistant Band 2 (February 2025)

Application Guide:

• Department of Health - Applicant Guide Sep

How to apply:

Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.

You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required.

For more information:

Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.

Name: Caitlin Salter
Position: Administrative Service Manager
Phone number: ***
Email address: **************

What it is like working at the Department of Health?

Compassion, Accountability, Respect, Excellent are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania

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Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.