HR & Office Assistant

3 days ago

Sydney, New South Wales, Australia Greenland Australia Investment Full time $45,000 - $60,000 per year

An integral part of our Human & Admin team, the HR & Office Assistant will be responsible for assisting in key aspects of HR and administrative functions.  The primary responsibilities include:

  1. Office Administration

  2. Planning company events and staff engagement activities.

  3. Managing office and display suites, handling insurance renewals, liaising with building management, reserving meeting rooms, organising office stationery order and handling staff expense claims.
  4. Maintained detailed meeting minutes for administrative meetings, aiding in documentation and follow-up actions.
  5. Offering secretarial and administrative support to the Managing Director and HR director.
  6. Assisted with various ad hoc administrative tasks as needed to support the overall office operations.

  7. HR Administration

  8. Assisting in the administration of HR-related activities, including attendance checking, entitlement record and maintaining employee records.

  9. Collaborating with HR Directors and Department Heads to support recruitment processes, including job postings, candidate screenings, and interview coordination.
  10. Assisting in the development and implementation of HR policies and procedures, such as team building, training, performance review.

Qualifications and Skills:

  1. Fluency in both written and spoken English and Mandarin, with excellent communication skills.

  2. Minimum of 1 year of experience as an executive assistant or in a similar role, preferably supporting senior management.

  3. Excellent attention to details and accuracy.

  4. Excellent problem-solving skills and ability to think logically.

  5. Strong organizational skills, time management abilities, and the capability to handle multiple tasks efficiently.

  6. Strong interpersonal and coordination skills, with the ability to manage internal and external relationships.

  7. Proficient in Microsoft Office (Word, Excel, PowerPoint).

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