Sales & Leasing Coordinator

2 days ago

Mount Hawthorn, Western Australia Perth Commercial Property Full time $60,000 - $80,000 per year

If you value reliability, structure, and doing the small things right every time, read on. This is a key role working directly alongside Anna Valentine (REIWA Commercial Agent of the Year)—you're not spread across multiple agents. When campaigns peak, you communicate early, prioritise well, and show up. It's consistent, detailed work with clear ownership.

About the role (what you'll actually do)

You'll run the coordination for sales & leasing campaigns from listing launch to handover—appraisals, admin, marketing, documentation, enquiries, schedule inspections, and follow-through. Your organisation keeps momentum high and surprises low.

  • Campaign Conductor: Coordinate end-to-end listing launches—photography, copy, portals, brochures, signboards, and social posts.
  • Enquiry Air-Traffic Control: Triage enquiries, book inspections, and keep follow-ups timely and tidy.
  • Inspection Management: Prep IMs, schedule viewings, and follow-ups
  • Document & Deal Flow: Proposals, authorities, HOA, offers, and contract packs—track dates/conditions through to handover.
  • CRM & Data Discipline: Keep the pipeline clean—matching, notes, tasks, and accuracy.
  • Reporting & Momentum: Simple, regular vendor/landlord updates and campaign metrics that keep everyone moving.
  • Marketing & Media: Liaise with designers/photographers, proof assets, and publish on Realcommercial, REIWA, and our channels.
  • Compliance Champion: File management, checklists, ID verification, AML/KYC, and office procedures.
  • Systems Builder: Help refine templates, checklists, and workflows as we scale (you'll help write the playbook).
Who you are
  • Solid experience in coordination/projects/marketing/admin (commercial/residential/strata all welcome).
  • Clear communicator (written & verbal) with good stakeholder care.
  • Calm under competing deadlines; dependable and organised.
  • Comfortable with portals and tech (REA/REIWA), CRM, Google Workspace; Canva a bonus.
  • Real estate registration (or willingness to obtain) viewed favourably.
Our culture (fun people, serious work)

We're a supportive, high-performing team that genuinely enjoys working together. There's plenty of friendly banter and a few laughs every day—we just don't miss deadlines. Down-to-earth, helpful, and proud of a clean handover.

Non-negotiables
  • Reliability: Especially when multiple campaigns are live.
  • Follow-through: You close loops—no "someone else had it."
  • Ownership: If something slips, you flag it early and fix it.
  • Consistency: Steady output beats occasional heroics.

Why join

Work closely with an award-winning agent, see the impact of tight process daily, and grow in a team that values both excellence and good humour.

How to apply

Send your CV and a short note on a campaign or project you kept on track—what you owned, how you prioritised, and how you kept stakeholders informed.

Final word

This role is the glue of our Sales & Leasing function. It's not flashy; it's important. If you're reliable, organised, and ready to own the process, we'd like to talk.

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