Operations Coordinator

• $85k-$90k + 12.5% super
• Full-time permanent position
• Global company
• January 2026 start
• Supportive team environment with opportunity for growth

Our client is a global leader in manufacturing and gas handling solutions across sectors including power generation, oil and gas, waste water, metals, mining, infrastructure and transport.  Due to growth we are seeking an Operations Coordinator - Site, Shutdowns and Outages, to join their team.

Reporting to the Outage Manager, this hybrid role supports both site-based and office-based outages operations, combining administrative coordination, project support, and tender assistance. This role contributes a key position in ensuring the smooth delivery of outages and shutdowns, while also contributing to the preparation and coordination of tenders and contract deliverables. The role requires strong organizational skills, attention to detail, and the ability to manage competing priorities across multiple stakeholders.

The role:  

• Assist with managing project resources and schedules, during on and off season
• Oversee mobilisation and demobilisation of personnel for outages and shutdowns.
• Book and manage white collar travel, accommodation, and logistics for outages teams.
• Conduct site access documentation reviews and coordinate onboarding schedules.
• Maintain all project documentation relating to execution, project control, budgets and onboarding of outages crews.
• Ensure customer portals updated,
• Site progress reports processing and control, including identification for further services advances.
• Assist in the preparation of tender documentation, including collation of compliance records, formatting, and submission coordination.
• Track and manage tender timelines, deliverables, and submission requirements.
• Liaise with internal stakeholders to gather required inputs for tenders (e.g. pricing, scope, compliance).
• Maintain a register of tender submissions and outcomes.
• Support post-tender activities including contract onboarding and documentation.
• Assist with managing project resources and schedules, during on and off season
• Format and style-guide project documents and tender submissions.
• Provide leadership and support to the site administration teams.
• Training and development of direct reports, including ensuring a continuous improvement approach to all processes is implemented.
• Establishing appropriate systems and procedures required to ensure that site administration functions run smoothly and as efficiently as possible.
• Providing accurate, timely and high-level administrative support to the wider site team - outside of outages
• Oversee in assisting HR with the onboarding of new personnel, contracts issued correctly in accordance with resource listings

What we're looking for:  

• Minimum of 3 years experience in a similar role working in either construction, field services and outages
• Qualification in Project Management & Business Administration favourable
• Drivers licence
• Construction White Card
• Position requires you to work approx 70% from office and 30% on site
• Ability to interpret financial data, project pricing, margins, exchange rates
• Understanding of project workflows, outage logistics and planning processes
• Ability to handle multiple priorities simultaneously in a fast-paced environment, set priorities, and work both independently and in a team environment
• Ability to work under pressure while keeping a positive and result- driven attitude
• Ability to utilize scheduling and planning tools effectively for field and planning activities
• High level of attention to detail and ability to maintain high level of accuracy
• High level of PC literacy, especially MS Excel, Outlook, Internet Explorer

On offer:

• $85k-$90k + 12.5% super
• Full-time permanent position
• January 2026 start
• Global company
• Supportive team environment with opportunity for growth

If you're looking for the next step in your career, APPLY TODAY    

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Who is A.I.R Recruitment?  A.I.R Recruitment is a national award winning boutique recruitment agency based in Newcastle, driven by passion and the challenge of connecting quality candidates to careers that deliver success. The foundation of our business is built on trust, integrity and the three key fundamental people solutions to Attract, Integrate and Retain. A.I.R Recruitment specialize in permanent recruitment in white collar, blue collar, professional and executive roles

What sets us apart?  Our Sales Success Strategy Program developed by their Award winning sales and recruitment professional, Director Suzie Ninevski

Call us on RECRUIT to discuss your recruitment or jobseeker needs.