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2 weeks ago
About the Department
The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.
About the Victorian School Building Authority
The Victorian School Building Authority (VSBA) is part of the Department of Education. Established in 2016, it oversees Victoria's largest school building program since the state introduced free public education in the 1870s.
The VSBA upgrades and expands existing schools and plans, designs and builds new schools to meet enrolment demand. We also support schools to maintain their buildings and grounds by offering expert advice and coordinating maintenance programs and grants.
With Victoria recently introducing two years of funded kindergarten, the VSBA is also working with the early childhood sector on a massive kindergarten construction program.
About the Division
The Strategy and Planning Division is responsible for the VSBA's operating framework, investment strategy, policy setting, asset information management, budget strategy and coordination, along with the delivery of specific school strategies, costings, allocate resources for growth, maintenance, and projects through school application- based programs. The Division also plans and co-ordinates delivery of new early childhood facilities and support for the wider early childhood sector to build, improve and upgrade infrastructure through a number of grants programs, including programs which provide funding to make kindergartens for inclusive for children of all abilities.
The Asset Planning Branch designs and delivers school-level infrastructure strategies, manages a number of school application-based and maintenance funding programs, allocates relocatable buildings to address enrolment growth in existing schools, conducts cost analysis of potential school infrastructure projects, and maintains our asset data and management system for school buildings.
Planned Maintenance Allocations Unit has overarching responsibility for the Planned Maintenance Program (PMP), overseeing the allocations of planned maintenance funding to existing schools to address priority works identified as part of the Department's Rolling Facilities Evaluation. PMP also funds Other Audits and Programs at the VSBA, such as Ramps Safety Audits, Hydraulic Fire Safety Systems (HFSS), A3 Asbestos Removal, the Solar Inspections Program, Demolition Program etc. They also coordinate the front-end processes that support these programs, then unit is also responsible for forecasting, tracking and reporting allocations, as well as strategic advice on emerging funding priorities and safety risks.
About the Role
The Senior Project Advisor role in the Planned Maintenance Allocations Unit provides plays a key part in the overall management of the Planned Maintenance Program, overseeing funding allocations, developing and documenting processes, producing reporting and data analysis for the program, including:
- review applications for funding allocations, including reviewing project scopes and costs
- engaging with delivery partners on proposed projects to ensure they align with program guidelines
- develops and documents processes for reviewing project scopes and costs
- develops and produces monthly reports and dashboards on funding allocations
- completes data collection and analysis on project scopes and costs to inform continuous development of the program
- other tasks including general process development and responding to requests for information
The role also includes providing information and data analysis for the annual State Budget bid for the program.
The key accountabilities for the Senior Project Officer are to:
- review applications for funding allocation to ensure they align with program guidelines
- work collaboratively across the VSBA and broader Department to manage information and processes across the portfolio, acting as a key point of contact for multiple teams and stakeholders in the delivery of the program
- contributing to continuous improvements for delivery through automation and process improvement, including new ways of working
- assisting the manager in supervising junior staff members in the delivery of the program
All VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter. Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues and key partners regardless of our individual role or team.
Attributes
The ideal candidate will have a solid understanding of reporting, data analysis and collaborting with various stakeholders along with strong communication skills.
Desirable Qualifications and Experience
Desirable: Intermediate/Advanced Excel and PowerBI skills
Desirable: Project management or facility management experience
Further Information
For more details regarding this position please see attached position description for the capabilities to address in application.
The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page.
Applicants requiring adjustments can contact the nominated contact person.
Information about the Department of Education's operations and employment conditions can be located at
For further information pertaining to the role, please contact Aaron Shield, Manager, Planned Maintenance Allocations Unit via or
Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g. large print) due to any viewing difficulties or other accessibility requirements.
Applications close 11.59pm Friday 29th August 2025.
