Project Support Officer

Company Overview

UGL is a diversified services company delivering critical assets and essential services that sustain and enhance our living environment. We provide a broad range of services and whole-of-life solutions for various industries, utilizing sustainable and innovative technologies.

UGL Regional Linx (UGLRL) is a subsidiary of UGL, headquartered in Orange, NSW, with regional depots throughout the state. We focus on creating job opportunities in regional and rural communities, with over 90% of our workforce based in regional NSW. We manage the CRN – Country Regional Network, ensuring safe transportation of people and goods across NSW.

Job Purpose

Provide technical and project management support to an individual, team or a function, which typically includes tasks such as planning support, scheduling, data entry; the maintenance of financial records; compiling of reports; the processing and completion of forms, stakeholder communications; team meetings / event logistics; and in-field support to Maintenance and Projects teams, including safeworking duties and other technical rail activities within their level of competence and the National Rail Competency Framework.

Key Responsibilities

Provide technical support data processing for the UGLRL Asset management system HxGN. 

Support and monitor the execution of the Technical Maintenance Plan and 3MWP. 

Provide technical support, process, and reporting in relation to Preventative and Corrective maintenance activities within the UGLRL Asset management system. 

Assign work orders and assist with reviews for accuracy and adherence to required standards. 

Support Infrastructure Leadership and internal/external client-based maintenance activities

Manage and coordinate calibration and Infrastructure test/tag activities within compliance and to Standard. 

Monitor and support overall job planning and programming including short & mid-term activities for Infrastructure teams and the 3MWP delivery. 

Facilitate asset management system updates (i.e. HxGN / SharePoint configuration changes and records maintenance) 

Manage procurement and accounting activities on behalf of the infrastructure teams, including obtaining quotes, raising PO, Invoice matching through VMS system, and processing to payment. Maintain committed costs for maintenance and project activities. 

Develop and maintain office filing and database systems, storing information accurately and safely. 

Ensure expenses, invoices and timesheets are processed and are in line with contractual obligations.

Analyse and use document and record management, progress, project performance reporting and compliance reporting. 

Assist in the creation and preparation of correspondence, documents, reports, presentations, and/or publications relevant to the project's operations. 

Provide administrative support which may include arranging and attending meetings, conferences, functions, taking and distributing minutes, and making travel and accommodation arrangements.

Qualifications

High School Certificate Typical

Certificate III in Business Administration

Current Class 1 (Minimum) Driving License 

Technical competencies as per National Rail Safety Framework

About Us

UGL is renowned for providing comprehensive engineering, construction, and maintenance services across various sectors, including rail and transport, communications and technology systems, oil and gas, power, renewables, water, and defense. We partner with some of the world's largest companies and government agencies.

Diversity

We embrace diversity in all its forms—backgrounds, ideas, work styles, and perspectives. As an Equal Opportunity Employer, we strongly encourage applications from women, individuals with disabilities, Aboriginal & Torres Strait Islander people, mature-aged workers, and those from culturally diverse backgrounds.

Our selection process includes relevant screening checks such as national criminal history and pre-employment medical assessments, including drug and alcohol screening.

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