Personal Assistant to Managing Director

1 week ago

Burwood, Victoria, Australia RUBIKSCRAFT Full time

Company:
RubiksCraft Australia Pty Ltd

Position:
Personal Assistant to Managing Director

Employment Type:
Part-Time / Full-Time (10:00am – 5:00pm)

Location:
1/107 Highbury Road, Burwood – Melbourne

About Rubikscraft

Rubikscraft is an innovative Australian modular building company that designs and delivers modern, prefabricated homes with precision, sustainability, and flexibility. Guided by the vision "Innovative Spaces, Limitless Possibilities," Rubikscraft integrates architectural creativity with engineering excellence to provide high-quality residential and commercial solutions across Australia.

Key Responsibilities

* Provide day-to-day executive and administrative support to the Managing Director.

* Manage calendar, scheduling, travel arrangements, and meeting coordination.

* Handle emails, correspondence, and documentation with accuracy and professionalism.

* Assist with project tracking and follow-ups across design, construction, and finance teams.

* Liaise with clients, suppliers, and consultants, ensuring clear and timely communication.

* Prepare and maintain reports, presentations, and contract-related files.

* Support in planning, logistics, and event coordination for key company activities.

* Maintain confidentiality and discretion in handling business and personal matters.

*
Professional-level Mandarin requirements

Key Requirements

* Excellent communication and organisational skills.

* Strong attention to detail and ability to multitask under pressure.

* Proficient in Microsoft Office, Google Workspace, and design software such as CAD and Revit.

* A proactive, reliable, and solutions-oriented mindset.

* Experience in construction, architecture, or property development is preferred.

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