Administration Officer

• Role title: Administration Officer

• Role type: Permanent part time (24 hours per week)

• Role grade: Administration Officer, Level 2, Year 1-2

• Department and location: Health Information Services, St Vincent's Hospital, Darlinghurst

• Salary: $ 64, $66, pro-rata) + super + salary packaging

Better and fairer care.  Always.

We are St Vincent's Health Australia, Australia's largest not-for-profit provider of health and aged care services. 

Founded by The Sisters of Charity in 1857, our +30,000 healthcare superheroes operate public and private hospitals, residential aged care, community and virtual care, and outreach programs. 

About the role

• Maintain patient confidentiality while managing and filing clinical notes and medical records.

• Support the Inpatient team with record-keeping, scanning, and administrative tasks.

• Organise and track notes from the Emergency Department, ensuring accuracy and compliance.

• Retrieve records from on-site and offsite storage, assisting across the department as needed.

• Contribute to team meetings and support continuous improvements under the guidance of the Health Information Manager.

About you

• Experienced in clerical and administrative work with strong organisational skills.

• Knowledgeable in-patient privacy and committed to accuracy.

• Confident with keyboarding, word processing, and internet-based systems.

• Excellent written and verbal communication, able to work well with teams.

• Medical terminology knowledge is a plus.

Why work at St Vincent's?

• Join us on our mission to provide care to all, including the most at-risk people in our community

• Discounted access to many gyms for you and your family with Fitness Passport

• Access to discounted private health insurance with Medibank

• Access to a government salary sacrifice program.  Make a proportion of your salary tax-free

• Committed to financial support for educational development, scholarship programs, paid study leave

About the hospital

In this role you will be based at St Vincent's hospital, Darlinghurst.

• A busy inner-city hospital in a beautiful location

• Surrounded by great cafes, galleries and theatres, parks, nightlife, and nearby glorious beaches

• A place of expert clinical care for at-risk people

• Closely partnered with universities & affiliated research institutes, many of which are located on-campus

• Centres of excellence include heart & lung transplantation, bone marrow transplantation, cardiology, cancer care, AIDS/HIV, respiratory medicine, mental health, homeless health, drug & alcohol services, and correctional health 

Sponsorship / work rights for Australia

Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.

Pre-employment checks

Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations.

Equal opportunity

We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.

As part of our commitment to reconciliation we encourage Aboriginal and Torres Strait Islander peoples to apply and join us in delivering care that heals body, mind, spirit and community.

How to apply

The closing date for applications is 13 November 2025

Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with each of the things listed in the About You section of this job advert. 

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.

Respectfully, this role is not open to recruitment agencies.

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit or get in contact at

View Reconciliation Action Plan

View Code of Conduct