Clinical Trial Assistant

At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.

YOUR ROLE IN OUR FUTURE

Clinical Trial Assistant

• 12-months fixed term, full time
• 80-hours per fortnight with monthly ADOs
• $66,768.00 to $73,811.92 p.a.

About the team

The Centre for Biostatistics and Clinical trials (BaCT) has been part of Peter MacCallum Cancer Centre for over 40 years and provides Investigator Initiated Trials with Statistical, Data Management and Project Management support to ensure quality trial delivery. 

About the role

We are seeking a detail-oriented and highly organised Clinical Trial Assistant (CTA) to provide essential support to our clinical operations team. This role offers an excellent opportunity to work across multiple trials to support delivery of alternative treatment options and better the lives of those impacted with cancer.  You'll work closely with Project Managers, and other internal and external stakeholders to ensure smooth and compliant trial operations.

Key Responsibilities:

• Provide administrative and logistical support to clinical project teams across multiple studies
• Assist in the preparation, distribution, and tracking of clinical trial documents,
• Maintain Trial Master File (TMF) in compliance with ICH-GCP and SOPs, ensuring it is audit-ready at all times
• Track site initiation, monitoring, and close-out visits
• Coordinate internal and external meetings, including agenda creation, scheduling, and minutes
• Support regulatory and ethics submissions and track approval timelines
• Contribute to audit readiness and quality control checks of trial documentation
• Monitor and maintain study tracking tools, databases, and documentation logs
• Ensure accurate and timely filing of documentation and data in line with sponsor and regulatory requirements

About you

The ideal candidate will meet the following essential requirements: 

• Tertiary qualification in health science, life sciences, or a related discipline
• Strong administrative skills and experience in a clinical, healthcare, or research setting
• Understanding of medical terminology and clinical trial processes
• Excellent organisational skills and high attention to detail
• Strong communication skills, both written and verbal
• Proven ability to work independently and manage multiple priorities
• Ability to function as an effective member of a multidisciplinary team
• Current Good Clinical Practice (GCP) certificate
• Proficiency in Microsoft Office Suite

Our Benefits 

We offer a range of benefits which support our people both personally and professionally, including: 

• Up to $11,660 in salary packaging to increase your take home pay 
• Discounted health insurance and eye care 
• A comprehensive health and wellbeing program 
• Public transport options at our doorstep and end of trip facilities for cyclists 
• Pathways for professional development and new career opportunities 
• Five weeks annual leave, 17.5% leave loading, purchased leave options & monthly ADOs
• Flexible, hybrid working practices

Applicants to this role should provide a covering letter outlining relative key skills and experience to assist us with our assessment.  

For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position summary. Alternatively, please contact us using the information below for a confidential discussion.

Hiring Manager: Maria Farrell

Email:  

Applications Close: 23 October 2025

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Position Summary

The Clinical Trials Assistant (CTA) is responsible for providing clinical trials assistance to the Clinical Trial Project Managers on the various tasks associated with running clinical trials.

Primarily responsible for the administrative tasks in the start-up, execution and closeout of the trial.

Enterprise Agreement

Health and Allied Services, Managers and Administrative Workers

Classification or Salary Range

Grade 2: HS2 - HS21

Immunisation Risk Category

Category C: Position within a non-clinical setting.

Key Relationships

Internal

• BaCT Clinical Trials Team
• Office of Cancer Research (OCR)
• Clinical Trial Investigators

External

• Collaborative Groups for Clinical Trials
• Service Providers

Education
Skills

Essential Requirements

• Tertiary qualification in health science or related discipline
• Strong general administrative skills and experience
• Understanding of medical terminology
• Excellent organisational skills and attention to detail.
• Excellent communication skills.
• Able to work independently
• Ability to working as an effective member of a multi-disciplinary team.
• Current GCP certificate

Desireable Requirements

• Relevant experience in a clinical research environment

Certifications, Licenses & Registrations
Key Accountabilities

Key Accountabilities
Demonstrated By / Key Performance Indicators

1. General

• Track the progress of allocated clinical trials including trial documentation, and trial supplies
• Support Clinical Project Managers in the administration of clinical trials:
  • Assist in the preparation of study documentation, forms and the development of trial administrative and filing systems
  • Assist in the distribution of study documents to investigators and sites
  • Assist in the planning and preparation of investigator meetings
  • Maintain up to date participating centre's information (including all contact details, contracts and reports)
  • Assist with the collection, review and tracking of regulatory documents and safety data
  • Proactively identify study administrative issues
• Develop and maintain Trial Master Files (TMF) in accordance with GCP
• Organise and schedule appointments / meetings, internally and externally, as necessary and prepare minutes of these meetings
• Act as liaison between the Clinical Project Manager and Investigator Sites as required
• Supports the development and management of appropriate clinical trial quality activities.
• Develop and regularly update project tracking tools and systems.
• Assist in monitoring of timelines and resources

2. Clinical Trial Administration

• Accountable for the management of study materials and supplies – distribution, ordering, tracking, storage, reconciliation and destruction
• Assist with the preparation of study related presentation materials
• Participate in projects to continuously improve processes, tool, systems and organisation

3. Leadership and Engagement

• Work to foster good relationships and increase profile of BaCT within PeterMac and external parties

Key Accountabilities (Contd..)

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Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.

WHY WORK FOR PETER MAC

• Peter Mac offer a range of benefits which support our people both personally and professionally.
• Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
• We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.

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