Administration & Accounts Officer

Are you a keen and passionate business support superstar with a flair for multitasking and attention to detail? Are you a strong communicator with a positive, adaptable and can-do attitude to work as part of a team? If so, Emerge Associates would love to hear from you

This is an exciting opportunity to join a growing team of professionals who are leaders in their field and love what they do. Emerge Associates operates across landscape architecture, environmental services, strategy and sustainability consulting, with established teams and capabilities in each discipline. We are an energetic practice of 60+ staff in Subiaco, plus 30 staff across our offices in Margaret River, Melbourne and Geelong.

What role are we looking to fill?

Our Subiaco office is currently seeking an experienced administrator with strong professional service experience to support the Landscape Architecture business unit. The role is offered part-time (approx hours, salary pro-rated) worked over 3-5 days, but may be considered full-time for applicants that demonstrate extended capability.

Reporting to Landscape's Business Unit Administrator & Accountant, the role will support all aspects of the day-to-day administration of the Landscape business and accounts team, consisting of the following main activities:

General business support

• Support HR administrative functions for staff contracts, leave processing, personnel records and inductions including the onboarding of new staff members in accordance with our processes.
• Support administrative aspects of tracking, preparation and lodgement of tender submission opportunities and responses within critical deadlines.
• Support submission and project set-up in project management software.
• Support staff and systems with software management and liaise with our external IT service provider.
• Support website and marketing initiatives including liaison with external suppliers.
• Assist with internal communication initiatives as guided by Directors.
• Assist with calendar management for internal and external stakeholder events.
• Facilitate inquiries and liaise with all levels of staff, clients, suppliers, co-consultants and industry bodies as required.
• Work with the Shared Services Team and Environment Team to ensure unity and continuity across the business, brand and its processes.

Accounts support

• Support the efficient processing of project related expenses and client set-up/ maintenance.
• Support monthly invoicing and debtors follow-up.
• Assist with processing sub consultants/suppliers' expenses.
• Assist with employee reimbursements and travel claims.
• Assist with processing staff leave requests.
• Assist with accounts payable as required.

Who is our preferred candidate?

Our preferred candidate for the role will have 3+ years' experience working in business support roles, business qualifications and a legal right to work in Australia.

Your overall objective will be to support the smooth running of both the general and accounts administrative functions of the landscape business, to ensure our team are free to focus on projects and client service. You'll thrive in this role if you:

• Bring strong organisational and communication skills to everything you do
• Are solutions-focused and driven by outcomes
• Demonstrate proactive, efficient, and positive work habits
• Manage competing priorities effectively and stay ahead of deadlines
• Are self-motivated and committed to achieving team goals
• Consistently deliver work with attention to detail and accuracy

You will have established competency with the MS Office suite, along with a willingness to learn project management software (BQE Core) where all training and ongoing support is provided. Experience supporting Accounts administration, or technical skills in the Adobe Design suite will be highly regarded, but not essential, provided you embrace a positive attitude and a willingness to learn.

What can we offer the ideal candidate?

Emerge Associates is a growing business with a culture oriented around exceptional client service and genuinely enjoying what we do.  We are committed to our organisational values and have a strong focus on career development. We have a well-located vibrant office space and a welcoming team that makes our business a great place to work.

This role is multi-faceted, providing exposure to a wide variety of business support activities with growth opportunities available to dedicated candidates that demonstrate results.

See more information on our social, diverse and supportive culture at There are added benefits like well-being initiatives and nursery trade discounts for staff too

How to apply?

If this role excites you and you'd like to become part of our thriving team, please apply via Seek, including a cover letter outlining your qualifications, skills, experience and the attributes that will add value to our business.