Executive Assistant

1 week ago

Brisbane, Queensland, Australia Fujairah Talent Search Full time $70,000 - $100,000 per year

THIS JOB IS IN UNITED ARAB EMIRATES

TAX FREE INCOME

ACCOMMODATION PROVIDED

EXPERIENCE

3+ years of experience as an Executive Assistant, preferably supporting C-level executives or UHNW individuals.

  • Experience in managing international travel and itineraries.
  • Experience managing commercial projects
  • Familiarity with luxury lifestyle management and concierge services.
  • Must thrive in high pressured environments and be able to remain calm under pressure.
  • High level of emotional intelligence required.
  • Proficiency in a second language is a plus.

JOB RESPONSIBILITIES

Administrative Support:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Manage and maintain the busy calendar, including scheduling meetings, appointments, and travel arrangements.
  • Coordinate logistics for meetings, conferences, and events, both domestically and internationally.
  • Taking minutes and creating action lists.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Conduct research, compile data, and prepare reports for review.
  • Handle incoming and outgoing communications, including emails, calls, and mail, ensuring prompt and professional responses.

Personal Assistance:

  • Assist with personal tasks and errands as needed, including managing personal schedules, appointments, and travel.
  • Coordinate with household staff and manage personal projects and events.
  • Handle confidential and sensitive information with discretion.
  • Flexibility to work outside regular business hours – 24/7 on call.
  • High level of discretion and confidentiality.

Project Management:

  • Assist in the planning and execution of special projects and initiatives.
  • Track project progress and provide updates to the executive.
  • Coordinate with internal and external stakeholders to ensure project timelines are met.
  • Ability to work independently and handle multiple tasks simultaneously.

Relationship Management:

  • Build and maintain relationships with key business contacts, clients, and stakeholders.
  • Act as a liaison between the executive and internal/external parties.
  • Coordinate and manage communications, ensuring timely and effective follow-up.

BENEFITS

· Flights provided

· 30 days paid vacation

· Health insurance

· External accommodation provided by company

Salary 70-100k AUD per year, tax free. Living expenses paid.

ONLY QUALIFIED CANDIDATES PLEASE.

Job Type: Permanent

Pay: $70,000.00 – $100,000.00 per year

Supplementary Pay:

  • Annual bonus

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