accounts receivables clerk

The Accounts Receivables Clerk reports to the Credit Manager.  He is responsible for providing financial,  administrative, and clerical services which contribute to the accurate financial and administrative operations of CPJ. The Accounts Receivables Clerk is required to comply with established policies and procedures.

Duties and Responsibilities:

• Review and process entries relating to items that were dumped in the trade and price differences.
• Review entries for items dumped in the trade to ensure accuracy and completeness
• Process receivables monthly adjustments (small balance write-offs).
• Assist with the maintenance of customer database.
• Maintain and reconcile corporate accounts (ensuring that all credit / debit notes relating to pricing are done and sent to customer timely).
• Maintenance of audit pack
• Creation and changes to customer accounts, and credit checks.
• Maintain and reconcile all Retail Trade chain accounts.
• Maintaining logs for our archiving facility; ensuring that supplies are ordered, and files moved as schedule.
• Assist with company's due diligence procedures for customers applying for credit
• Provide support for sales representatives (Invoices/credit notes etc.)
• Assists with the dissemination of collection reports to sales representatives.
• Review files for credit notes processed by the shipping team for accuracy and completeness.
• Reconcile GL Accounts as assigned.
• Assist filing team with printing daily reports from or Great Plains Software. 
• Direct Supervision of the credit functions in Kingston; with special attention to KR Operations; responsibility for training and maintaining effective procedures.
• Assist with correspondence to customers, including statement etc.
• Follows CPJ's established procedures to complete tasks in a timely manner.
• Effectively completes all other activities as delegated by the supervising authorities.

1.2 General Responsibilities:

• To implement any activity, process or strategy that will improve the competitive advantage of the company, in consultation with Accounts Receivables Supervisor/Credit Manager.
• Ensuring the maintenance of the good name and reputation of Caribbean Producers Jamaica Ltd. in general through the demonstration and practice of the highest standards of ethical conduct.
• To abide by the disciplinary code of the company.
• Any other duties as may be assigned.

1. Knowledge, Skills & Abilities:

• Must be familiar with finance and accounting regulations.
• Excellent judgment and creative problem solving skills including negotiation and conflict resolution skills.
• Ability to train, develop and motivate junior team members.
• Strong mentoring, coaching experience to a team with diverse levels of expertise.
• Entrepreneurial team player who can multitask.
• Superior management skills; ability to influence and engage direct and indirect reports and peers.
• Energetic, flexible, collaborative, and proactive; a team leader who can positively and productively impact both strategic and tactical finance and administration initiatives.
• Exceptional written, oral, interpersonal, and presentation skills and the ability to effectively interface with senior management, CPJ's board of directors, and staff.
• Ability to operate as an effective tactical as well as strategic thinker.
• Passion for CPJ's mission.

1. Education & Experience:

• Accounting background with CAT Level III ACCA level 1 or associate degree -Finance
• At least one (2) year related experience, preferably in the Hospitality Industry or related area.
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite, Microsoft Dynamics GP.