Administrative Officer

• Based at our Geelong, Waurn Ponds Campus 
• Full-time and fixed term until February 2027
• HEW 5 $83,407 - $93, % Superannuation

Why work with us?

At Deakin you will have access to benefits such as a variety of leave options including generous parental leave and the ability to purchase additional leave; flexible working arrangements to help manage your work-life balance; ongoing learning and development opportunities to grow your career; an inclusive and supportive culture and environment to work in, both online and on campus.

Who are we? 

Deakin is a cutting-edge public university in Victoria, revolutionising education with 61,000 students across seven campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, Deakin University Lancaster University Indonesia (DLI), GIFT City, India and our dynamic online Campus. We're proud to be a progressive and open-minded university, delivering the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's universities. 

As an Administrative Officer you will:

• Undertake a wide range of varied and diverse administrative tasks that support all teams within Student Services such as data entry, stationary orders, assisting Executive Officer and Directors with event management such as room bookings and catering.
• Provide accurate advice to staff across a varied range of administrative functions including the coordination and delivery of airport transfers for international students, coordinating mental health first aid training courses for staff, preparing monthly reports, maintenance of SharePoint sites, and coordinating onboarding/offboarding processes including access requirements.
• Build and maintain productive relationships with a diverse range of stakeholders
• Show initiative, generate new ideas and share those ideas with others in the work area to improve processes and practices.
• Consult with available sources to gather relevant information and seek the expertise and advice of the people around them.

To be successful, you'll have:

• Completion of a Diploma and at least two years subsequent relevant work experience; or
• An equivalent combination of relevant experience and/or education/training
• Experience operating in a high-pressure large and diverse organisation, involving face to face, phone, and written communication
• Demonstrated administrative and organisational skills, with the ability to prioritise tasks and deal with competing demands and deadlines in a busy environment.
• Excellent oral and written communication skills.

Here's how to apply: 

Please submit your updated resume and a short cover letter outlining your skills and experience. 

For a confidential discussion regarding this role, please contact Lynn Mann (Senior Executive Officer, Office of the ED Student Service) on

For a copy of the position description, please see below:

 PD- Administrative Officer-

Applications for this position close on 21st November 2025

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.