Theatre Bookings Clerk

Your Position at St John of God Berwick Hospital

You will be an integral member of the team working closely with hospital Caregivers. As Theatre Bookings Clerk you will be responsible for reviewing and disseminating information in a timely manner relating to patients' procedure and admission. You will be the primary contact for clinicians, practice managers and medical representatives.

The position is offered on a Permanent Part-Time basis working on a weekly 17-hour timesheet.

The Position

• Conduct general theatre reception duties and being primarily responsible for the coordination of main theatre bookings.

• Entering bookings into the theatre booking system and communicating with surgeon's rooms to ensure accurate and timely information is provided.

• Obtain schedule of Anesthetists for theatre lists from Anesthetic Groups including on-call roster.

• Obtain order of theatre cases from Surgeons Rooms as required.

• Receive and refer to the Shift Coordinator any additional cases received before confirming bookings and notifying clinical areas of additional bookings.

• Maintain the theatre list, ensuring that all data is accurate and have list finalised by 4:30pm each day.

• Prepare a daily surgeon's list for the next day set-ups.

• Arrange Theatre requirements (e.g. X-Ray, Pathology etc.).

• Maintain IBA theatre module sessions.

• Produce confidential and other documents as directed.

• Take meeting minutes as directed and Data analysis as directed.

• Design and produce proformas for Theatre use.

• Maintain computer filing system and filing system including annual archiving of files.

• Organise and order office stationary and other requirements.

You will have prior experience with hospital patient administration systems, demonstrating excellent verbal and written communication skills, strong customer service abilities, and effective time management with the capacity to prioritise and manage a demanding workload.

Success in this role requires the ability to actively contribute as a team member, fostering a productive team environment. Advanced proficiency and knowledge of various computer applications, particularly the Microsoft Office suite, are essential.

Above all, patients will be at the core of everything you do committing to and supporting our Mission and Values.

The Benefits

• Salary: $61,403 to $63,133 per annum (pro-rata), plus 12% superannuation

• Part-time position available

• Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:

  • Novated leasing 

  • work related expenses

  • self-education and

  • additional superannuation

• A healthy work-life balance through flexible work options, additional purchased leave & well-being programs

• Employee discount on St John of God Hospital & Medical Services and Private Health Insurance

• Employee support through our dedicated free Employee Assistance Program (EAP)

• Innovative Professional Development opportunities

• Flexible working hours and a commitment to work-life balance

• Access to a range of Lifestyle, Health & Wellbeing rewards and discounts

For enquiries contact Nicolette Rossouw, Manager Perioperative, on

All caregivers employed by St John of God Health Care are required to be vaccinated from Covid-19 and Influenza in order to fulfil the requirements of the role.

Please note: If suitable candidates are identified, shortlisting and interviews may begin before the advertisement closes.

Position may be filled before closing date if a suitable candidate is identified

At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds.

Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being.

Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.

All caregivers employed by St John of God Health Care are required to be vaccinated from Influenza in order to fulfil the requirements of the role.