Business Support Officer, Major Projects

• Full time, Permanent role with a monthly RDO.
• Band 5 salary $74,484.28 to $85,025.72 plus 12% superannuation
• A supportive and fun team environment where we help you bring out your best

About the Role

This position plays a vital role in supporting the City of Ballarat's Major Projects team, which is responsible for delivering some of the city's most significant and exciting community infrastructure initiatives.

Reporting to the Executive Manager Major Projects, you will provide administrative support across two project management teams within the business unit, assisting throughout the entire lifecycle of the project portfolio.

About You:

The City of Ballarat are seeking an enthusatistic and collaborative Business Support Officer to join our Major Projects team. Ideally, you'll bring experience in business administration within a Local Government setting.

To succeed in this role, you will have experience in:

• Providing comprehensive project and administrative support across all phases of project delivery, including report preparation, document management, governance reporting, and financial and grant administration.
• Developing and maintain administrative systems that support the successful delivery of major capital projects.
• Collaborating effectively with internal and external stakeholders, maintaining confidentiality and discretion in all aspects of your work.

We are seeking someone with:

• Post-secondary qualification in administration, project management or relevant experience.
• Experience in project and administration support in the delivery of major capital projects in a local government or community services context.
• Communication skills to effectively build relationships with a wide variety of internal and external stakeholders and be able to gain their co-operation with the ability to adapt communications to meet different needs.
• Experience in maintaining administrative systems and sound skills & knowledge of Microsoft Software applications.
• Ability to show initiative, innovation and creativity when approaching all aspects of the position.
• Experience in identifying and initiating opportunities to develop new processes and procedures to improve the management of projects and engagement of stakeholders.
• Knowledge and understanding of health and safety issues relevant to the position.

To Apply:

To apply for this position please click on the apply button and submit your application. The closing date for this position is Wednesday 10 September 2025.

Please ensure that you provide a cover letter, current resume and answer screening questions based on the key selection criteria.

The successful applicant will be required to undergo a full employment medical and police check.

Contact:

For any additional questions, please contact Braith Norman | Executive Manager Major Projects on or at

Be Part of Something More:

Join us in making a real difference to the lives within our community. Working for City of Ballarat you will be part of a team that values honesty, transparency and accounting in everything we do. We believe in the importance of valuing every Individual and working together to support the community. Together we create a supportive and inclusive environment where everyone can thrive and make a positive impact.

The City of Ballarat is an equal opportunity employer committed to providing a safe and inclusive working environment that embraces and values diversity, flexibility and child safety. We welcome applications from all walks of life and celebrate the diversity and richness this brings to our workplace and reasonable adjustments will be made to the process to ensure equitable access. We undertake an employment screening process to ensure this commitment is upheld, this includes ensuring the successful candidate holds a valid working with children check and satisfactory criminal history record check.

Job Ref:

KP000045

Submitted:

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