Events & Administration Assistant

One of our cultural mindsets is authentic dialogue and authenticity; Bring your authentic self to work at Engineers Australia We offer meaningful, purpose-driven work. Our people work to support the engineering profession that shapes the very world we live in. With more than 140,000 members, Engineers Australia is the voice of the profession, and we need you to help us drive mutual value for our members and industry partners.

About the role:

Engineers Australia Sydney Division delivers a range of CPD, Networking, STEM and Community outreach activities based out of our on-site auditorium facilities and occasional off-site locations in Sydney. The Assistant is primarily responsible for: (1) supporting events held in the auditorium including operation and maintenance of the audio-visual equipment, facilities and assets, and (2) supporting and representing Engineers Australia at off-site activities including Division led CPD, Advocacy and Celebration events as well as Careers and STEM outreach programs. And (3) supporting the Sydney Office in an administrative capacity. This is a casual opportunity offering up to 28 hours per fortnight. This role is onsite and often entails evening work in conjunction with our evening events.

In this role you will:

• Support activities in the Auditorium, managing catering, audio-visual setups, and event logistics.
• Ensure the auditorium is tidy, open, and closed appropriately for events.
• Operate and maintain AV equipment during events.
• Assist with event setup, welcoming attendees, and housekeeping.
• Record attendance for CPD and WH&S compliance.
• Prepare event catering and maintain a hygienic kitchen.
• Manage auditorium inventory and reorder supplies as needed.
• Assist with guest registration and liaison at offsite events.
• Participate in Career Fairs and STEM events as a representative.
• Respond efficiently to inquiries from event attendees, directing complex issues to Member Services.
• Supporting Fellow Eng Exec /Recognition event with certificate management
• Administrative support duties as required including updating records in CRM, completing event briefs, post event reporting, invoicing
• Certificate management

*Please refer to the supporting documents to review the full success profile (position description)

Here's what we're looking for:

• You have or are studying a degree or certificate in a relevant field or have equivalent experience preferred
• You are bright, positive and customer-oriented attitude
• You maintain excellent verbal communication skills and have good written skills
• You are comfortable working and understanding audio-visual equipment.
• You do well remaining calm under pressure
• You will do well in this role if you have a willingness to support other team members
• You remain professional and diligent and use your initiative when completing tasks
• You are reliable and respectful of fellow staff and stakeholders
• You are computer literate and have a good understanding of Microsoft 365 and an aptitude to learn new programs
• Some experience in events and hospitality is desirable
• RSA certified preferred or willing to get one. WWCC may also be required.

Why work for Engineers Australia?

• People are at the heart of what we do and why we do it.
• Unlock career growth prospects, as we invest in you and provide avenues for advancement in EA.
• A diverse, inclusive, and supportive team culture that supports you to lead and achieve
• Proud AWEI Bronze Employer Award winner (2023–2026), championing a safe and inclusive workplace for LGBTQ employees.

Ready to apply?

Click 'Apply Now' to submit your cover letter and resume by 11:59pm, Sunday 21 September 2025. This position is subject to both a National Police Check and Reference Check.

Diversity, inclusion and your privacy:

Engineers Australia embraces diversity, inclusion and belonging and are committed to building a team that represents the communities that we live in and creating a safe inclusive environment for our people. We are a flexible workplace, please talk to us about your flexible working needs during our recruitment process. Our commitment to inclusivity means that we will work with you to ensure that your experience with us is accessible and welcoming. If you need any reasonable accommodation to fully participate in the job application, interview process, or to perform essential functions of the role, please know that we are here to support you. Please feel free to reach out to our Talent Team at  , our dedicated point of contact for all accommodation-related matters. We welcome applications from everyone, including people with disabilities, mature age and young job seekers, members of the LGBTI+ community, Aboriginal and Torres Strait Islander people and other culturally diverse backgrounds.

At Engineers Australia, we believe that diversity and inclusion are essential for our success. We look forward to welcoming candidates from all backgrounds and providing necessary support where needed to ensure a level playing field for all applicants. Please visit Engineers Australia's website to view our Privacy Policy in relation to the collection of candidate information: 

Thank you for considering a career with us.