Legal Assistant

We have a fantastic opportunity for an experienced Legal Assistant to join our Workplace Relations, Employment & Safety Division in Melbourne.

Primary Duties and Responsibilities

• Create and maintain files – file management of substantial amounts of documents.
• Document Preparation - transcription of digital dictation and general typing, including preparation of correspondence, court documents, and advice. Working with templates, precedents, and mail merge documents.
• Email and calendar management.
• Client Support – answering client queries where appropriate, managing client expectations around communications.
• Court Filing – filing documents utilising the court platforms.
• Team Support - assist other support staff with overflow work.
• Billing – entering daily timesheets if required, preparing detailed bills in accordance with firm protocols and deadlines.
• Coordinate and schedule Practice Group Meetings for Legal Practitioners and Legal Support staff.
• Assist the Practice Group Leader to review and coordinate coverage for Legal Practitioner and Legal Support staff leave.
• Ensure the successful onboarding of new staff.
• Coordinate general enquiries.
• Book and arrange travel arrangements for the Practice Group.
• Manage Practice Group events, including but not limited to, training, team meetings, social events, team and client events, team connection days, team leave, and hybrid and flexible working arrangements.
• Key point of contact for Business Services to liaise with the Practice Group. This includes managing queries from a range of departments including, but not limited to, Finance, Business Development, IT, Risk, Legal and Strategics Operations and People & Culture.

Skills/Knowledge

• Polished administrative skills
• Excellent literacy and communication skills.
• Excellent drafting skills with a high level of attention to detail.
• Strong interpersonal skills.

Further Information

Any questions regarding the vacancy can be directed to Vanessa Maio on or For further information or to submit your application for this position please visit the careers page on our website. Please note any offer of employment made by Russell Kennedy Lawyers to the successful candidate will be subject to a police check. We are currently accepting applications from direct applicants only. No agency referrals will be accepted at this stage.

Our Firm and Culture

Russell Kennedy is a commercial law firm with more than 350 people in Melbourne and Sydney. We are committed to providing exceptional legal strategies and solutions to our clients, guided by market-leading expertise across our key sectors of focus.

As part of our team, you'll receive hands-on experience, quality mentoring and access to valuable learning opportunities. We encourage a professional and committed work ethic, while recognising the importance of an enjoyable working environment and balanced lifestyle. We believe we have a culture where individuals of all backgrounds and abilities feel included and confident in bringing their whole selves to work, and where your talents are fostered, empowering you to contribute to the success of the firm.

Russell Kennedy is proud to be an equal opportunity employer and is certified as a WGEA Employer of Choice for Gender Equality, as well as being certified as a gold employer in the Australian Workplace Equality Index for employers with 500 or less employees. We respect and celebrate the things that make each of us different. The firm supports and promotes a range of initiatives to create an environment that is characterised by equal access and respected participation of all groups and individuals. There is a particular focus and emphasis on gender equality, inclusion of First Nations peoples, accessibility for people with disability, LGBTIQ+ inclusion, and cultural diversity. Russell Kennedy is recognised by Australian Disability Network as a Disability Confident Recruiter employer.

Russell Kennedy is committed to attracting and retaining the best talent available. We acknowledge the importance of work-life balance, all current and prospective employees have access to flexible work options and workplace adjustments including alternate accessible formats, where required. If you require an adjustment during the recruitment process please contact Vanessa Maio on or

Russell Kennedy Lawyers acknowledges the Traditional Custodians of the lands on which we meet and work. Our offices are situated on the unceded lands of the Wurundjeri and Gadigal peoples. We pay our respects to their Elders, past and present, to their emerging leaders and to the resilience, creativity and vitality of their cultures including their laws and systems of governance.