Office Manager

2 weeks ago

Adelaide, South Australia Dermatology SA Pty Ltd Full time $90,000 - $120,000 per year

Office Manager – Dermatology SA - Specialist Practice

Location: Dulwich

An excellent opportunity exists for an experienced Office Manager to join our dynamic team at Dermatology SA.

Dermatology SA is a privately owned specialist clinic with 4 locations across Adelaide.  We are seeking a motivated and highly organised professional with demonstrated leadership skills and payroll experience to oversee the day-to-day operations of our Administration team.

This position is offered as a permanent full time position Monday - Friday and the successful applicant will need to have a minimum of 3 years Practice Management experience or leadership role with payroll experience.

About the Role

The Office Manager will oversee the day-to-day operations across our clinics, ensuring the smooth running of the administrative process, including efficient running of the administration team, Admin rosters, payroll, patient services, and compliance. This role requires a proactive individual with excellent communication skills and the ability to work closely with the Partners, Business Manager, clinical staff and provide a welcoming environment for our patients to ensure the delivery of a high standard of care.

Key Responsibilities

  • Oversee and coordinate daily administrative and front-office operations
  • Manage and support the administration team
  • Process payroll and maintain staff leave records in accordance with relevant legislation
  • Coordinate staff rosters, training and assist with performance reviews
  • Liaise with clinicians, patients, and external providers in a professional manner
  • Manage accounts, invoicing, including Medicare and DVA batching, reconciliation and exception reports
  • Ensure compliance with practice policies, privacy obligations, and healthcare regulatory requirements
  • Work closely with management on business planning and operational improvements
  • Liaise with our Salisbury, Mt Barker teams and provide cover if necessary

Essential Criteria

  • Previous experience in medical practice management or a leadership role in a medical practice (minimum of 3 years)
  • A professional manner and ability to work in a fast-paced environment with excellent time-management skills
  • Strong knowledge and practical experience in payroll administration
  • Excellent organisational and leadership skills with attention to detail
  • High-level written and verbal communication skills
  • Proficiency with practice management software (preferably Genie) and Microsoft Office Suite
  • Ability to manage competing priorities and work effectively both independently and within a team

What we offer

  • A supportive and friendly team environment
  • Competitive salary based on experience
  • Opportunities for professional growth and development
  • The chance to make a meaningful impact on patient care and clinic operations

If you are passionate about healthcare and have the leadership skills to help our clinics thrive, we would love to hear from you

Application Process

To apply, please submit a cover letter addressing the selection criteria together with your CV uploaded to Seek

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