Document Control Manager

Requisition ID: 287509

• Relocation Authorized: Limited (e.g. Development Assignment)
• Telework Type: Full-Time Office/Project
• Work Location: Perth, WA

Extraordinary Teams Building Inspiring Projects
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments . They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report .

Project Overview
Bechtel helps clients deliver projects of purpose that create a lasting positive legacy globally. These large, complex and multi-disciplined projects create jobs and grow economies; improve the resiliency of the world's infrastructure; connect communities to resources and opportunities; get us closer to net zero; tackle critical environmental challenges to protect people and the planet; and accelerate progress to make the world a cleaner, greener, safer place.

Bechtel is providing a wide variety project and contract management services, crossing all disciplines, to customers in Western Australia to support exciting capital works programmes, including in aviation, defence and energy infrastructure. We are looking for people to join us in a long-term relationship to deliver these services in and around Perth where we are working within integrated teams with our customers and to help build Bechtel's capabilities for even greater opportunities in the future.

Job Summary
As the Document Control Manager you will report to the Head of Project Controls and you will be the primary interface between project stakeholders, contractors and third parties ensuring accuracy, compliance and quality across all controlled documentation via Aconex.

Major Responsibilities

• Manages the project document, records & information management (DRIM) team across projects
• Manages the document and records management team to include analysis, recommend, map and implement document and/or records management work processes and data flows through full turnover.
• Works with project team, functional teams, contractors, suppliers and other stakeholders to ensure procedures and work processes are delivering the level of information required.
• Leads training, implementation, assessments and improvements
• Develops metrics to measure the efficiency and effectiveness of work processes
• Prepares monthly progress reports for functional management
• Establishes procedures and work instructions for document development, distribution and retention
• Frequently interacts and partners with subordinate supervisors, customers, and/or functional peer group managers, normally involving matters between functional areas, units, and the company.
• Champion for other information management tools such as Aconex, Outlook, etc.
• Ownership of the electronic document management system.
• Support quality assurance audits, internal technical reviews, client reviews, and audits.
• Process a high volume of systems implementation, construction, supplier, and commercial documentation.
• Prepare routine documents and reports using standard word processing, spreadsheets, Power BI or other office software as needed to support work activities.

Education And Experience Requirements

• Must have a minimum of 10 years project-based experience performing document/records management with a full understanding on the configuration of the ECMS, work processes, and coordination of project workflows with other entities.
• Experience must have been obtained within the past 12 years.
• Must have at least 5 years of recent experience managing and training a document control team.

Required Knowledge And Skills

• Skill in working and communicating effectively, both orally and in writing, with other project functional groups. Proven ability to build strong relationships with customers and team members.
• Demonstrated experience in document control leadership on large, complex projects.
• Must be able to demonstrate excellent written and verbal communication skills including grammar, spelling, punctuation, and proper use of syntax.
• Must have a minimum of five years' experience in document control preferably with Aconex. Experience must have been obtained within recent years.
• Must be able to demonstrate intermediate to advanced proficiency using web-based file transfer applications, such as SharePoint Online or OneDrive.
• Must have advanced proficiency using standard office automation tools using standard office automation and reporting tools, including Microsoft Excel, Outlook, Word and Power BI. Skills assessments to determine proficiency level may be administered.

Preferred Qualifications

• Bachelors degree or higher
• 15 or more years' experience managing a document control program
• 7 or more years' experience managing a document management team
• Prior Bechtel experience
• 4+ years' advanced use of Aconex (Org Admin level preferred)
• Experience using PowerBI and developing reports and dashboards

Total Rewards/Benefits
For decades, Bechtel has worked to inspire the next generation of employees and beyond Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse Teams Build The Extraordinary
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to