Finance Administrator

Finance Administrator | Adelaide (Firle)

Reporting to our Commercial Manager, the Finance Assistant plays an integral role in handling all day-to-day accounts payable, bank recs & payroll coordination.

This is a great role within a flexible, experienced, supportive team.

Who are we?

We're Avance Clinical a Contract Research Organisation. We offer specialised services supporting drug development for the pharmaceutical and biotechnology industry. We have a rich history in this area with our founding roots dating back to the 1980's. If you already work in this industry you'll know that we are experts in our field.

Why should you join Avance Clinical?

We appreciate that our most important asset is our people. We offer a fun, friendly work environment and a culture that values honesty and respect. We have a strong sense of team. We genuinely appreciate each individual but recognise the collective when achieving success.

We are committed to creating a flexible work environment for our people by supporting them to balance their work commitments and personal needs, both now and into the future.

Core Responsibilities

• Responsible for the day-to-day functions of all accounts payable and coordinating outsourced payroll processes.
• Processing and entering invoices into the system, including routing for approvals.
• Payment of invoices including generating batch payments, sending remittance and uploading into the banking system.
• Liaising with suppliers and internal stakeholders regarding accounts payable and payroll queries, responding in a timely manner.
• Managing and following up on invoice approvals with Project Managers or Department Leads.
• Managing Australia & New Zealand monthly payroll activities with outsourced payroll providers.
• Reconciling and managing compliance of PAYG, payroll tax and workcover reconciliations.
• Managing staff reimbursements, including onboarding and offboarding processes through Expensify
• Preparing month-end salary journals, payroll accruals and intercompany recharges.
• Supporting monthly balance sheet reconciliations related to accounts payable, leave provisions (annual leave and long service leave) and other payroll accounts.
• Managing daily bank journals and daily cash receipting.
• Onboarding and offboarding of company credit cards.
• Supporting system enhancements and improvements.
• Providing support during the external annual audit with invoice and payroll requests.
• Other duties as directed by Line Management or delegate in line with skills, experience and/or qualifications

Qualifications, Skills and Experience

• Minimum 3 years' experience working in payroll and accounts functions.
• Proficiency in accounting systems.
• Excellent planning, time management and organisational skills.
• Proven ability to deliver tasks on time and with a high degree of accuracy.
• Proven ability to set priorities, analyse problems, formulate clear and effective solutions and co ordinate a number of tasks simultaneously.
• Demonstrated initiative, trust and reliability and the ability to work unsupervised.
• Proven ability to maintain high moral and ethical standards in general and in particular in relation to confidentiality.
• High level of verbal and written communication skills.
• Willingness to work in and be supportive of a positive and dynamic team culture.
• Intermediate MS Office Suite.

What we offer

• Stimulating work
• Project diversity
• An intellectual challenge
• An agile & flexible workplace
• Opportunity to progress
• Stability
• Sense of community
• A leadership team that are working together on a common goal
• Flexible work options
• Great tools / tech to do your job
• A competitive salary & an extra days holiday for your birthday

What next?

As a growing business we're looking for likeminded people to join us – we hope that's you.

• To join our team please submit your CV & cover letter as one Microsoft Word document
• You must have full Australian working rights to be considered

At Avance difference is encouraged, its celebrated and it's something we strive for. We empower cultural, disability, LGBTI+, and gender equality.

Accounts Admin / Finance Coordinator / Accounts Assistant / Finance Assistant / Adelaide