Administrative Assistant

1 day ago

Leederville, Western Australia Besk Full time

Besk is a public bar, kitchen and bottle shop, offering a rotating and considered selection of beers, wine & spirits and seasonal menus. It's a relaxed meeting place for locals, open day and night, every night. Besk is situated at 264 Railways Parade, West Leederville.

Besk is currently expanding their premises and growing their offerings so we are on the lookout for an Admin Assistant who will report to and support our Functions and Events Manager. This is a diverse position combining office administration with occasional hands-on venue and event support during busy periods.

We require a down to earth and resilient individual who has a positive "can do" attitude and thrives in a fast-paced, dynamic environment. You are professional, reliable and team focused.  Quick-thinking, proactive, and passionate about elevating the Besk experience. You excel at problem-solving and juggling competing priorities across multiple departments and approach tasks with urgency and strategic planning, bringing a sense of calm and steady support to the team and the venue space.

Responsible for duties such as:

  • Answering emails and phone calls

  • Meetings minutes

  • Record keeping, data entry and driving the new booking system, solving teething problems and training other staff as required

  • Assist with venue presentation and front of house when busy

  • Assist procurement, supplier coordination, and invoice processing

  • Support event setup, coordination, and pack-down

  • Provide customer service assistance when required

  • Liaise with contractors and suppliers during events

  • Stock management and inventory checks

What we offer:

  • Supportive team culture

  • Career progression through on the job learning and upskilling as the business grows

  • Discounted food and drinks

The right candidate will ideally have:

  • 1-2 yrs previous administrative experience in the hospitality

  • Booking system experience

  • Food, wine and dietary requirements knowledge

  • Proficiency in Microsoft office

  • Available to work in office Monday - Friday

  • Responsible Service of Alcohol (RSA) certificate

  • Experience in Adobe suite is desirable

In addition to this, we need people with the following "soft skills":

  • Great interpersonal skills

  • Eye and attention for detail

  • Excellent written and verbal communication

  • Strong organizational and time management skills

  • Team player

  • Highly motivated and eager to learn

This is a unique opportunity to be part of an amazing team of people, venue and brand.

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