Executive Assistant

7 days ago

Warragul, Victoria, Australia West Gippsland Healthcare Group Full time $60,000 - $90,000 per year
EXECUTIVE ASSISTANT
Clinical Operations

Permanent Full Time, 76 hours per fortnight or 80 hours + ADO

Managers & Administrative Workers Enterprise Agreement (HS3) commencing at $ per hour

(Junior rates apply to employees aged under 19 years)

_____________________________________________________________________________________________

Are you a highly organised and proactive professional with a passion for supporting senior leadership? West Gippsland Healthcare Group (WGHG) is seeking an experienced Executive Assistant to provide high-level administrative support to our Executive Director of Clinical Operations, Chief Medical Officer, and Deputy Directors of Clinical Operations.

In this support role, you will manage multiple diaries, coordinate meetings, prepare agendas and minutes, and assist with a range of administrative tasks that support the smooth operation of the Clinical Directorate. You will be the conduit for ensuring day-to-day functions run efficiently and professionally.

We are looking for someone with advanced computer literacy, particularly in Microsoft 365 and Adobe Acrobat, who thrives in a fast-paced environment and can confidently engage with executive management. Your ability to prioritise tasks, maintain confidentiality, and communicate effectively will be key to your success.

You'll bring a proactive, solutions-focused mindset and a strong background in administrative systems and governance support. Experience in coordinating meetings end-to-end—including agenda preparation, minute taking, and tracking action items is essential.

This is a fantastic opportunity to join a supportive and forward-thinking organisation that values professionalism, initiative, and continuous improvement. If you're ready to take the next step in your career and contribute to the delivery of high-quality healthcare services, we'd love to hear from you.

Our preferred candidate will have:

  • Previous experience in an executive and administration support role.
  • Capacity to work with little supervision.
  • Experience in juggling multiple priorities and deadlines.
  • Experience in working with more than one manager.
  • Experience providing support in a senior management environment.
  • Demonstrated experience in acting with discretion and maintaining confidentiality
  • Minute taking

The following experience/qualifications would be considered advantageous:

  • Qualification in Administration or Business
  • Previous experience in a similar role providing support in a senior management environment
  • Health industry experience
  • Effective and consultative diary management
  • Autonomous management of small projects

IMPORTANT:Some roles in the healthcare sector are required to be vaccinated annually for Influenza (unless a valid exemption applies). Evidence of vaccination (or exemption) may be required prior to commencement.

About our organisation

The West Gippsland Healthcare Group is a customer focused health organisation providing acute medical and surgical, obstetric, emergency, residential care and community health services to 45,000 people in the rural, urban residential, agricultural and industrial areas located within the Baw Baw Shire and beyond. The administrative headquarters are located at West Gippsland Hospital in Warragul, approximately 100kms east of Melbourne.

West Gippsland Healthcare Group staff benefits include

  • Flexible working arrangements
  • Professional development
  • Access to employee assistance program
  • Salary packaging
  • Free Parking

Working with us

All appointments with the West Gippsland Healthcare Group are subject to the satisfactory return of professional reference checks, a National Police Record Clearance and a current Employee Working with Children Check. All employees must hold current entitlement to work within Australia. A six-month probationary period applies to all new appointments.

Further details and how to apply

Further information is contained in the Position Description. Applications must be submitted via and must include a current CV and a covering letter. Responses to the selection criteria are recommended/optional. Shortlisted applicants will be asked to provide at least 2 professional referees. If you have any further queries, please contact Lisa McStay, Executive Office on or via email

Applications close on Wednesday, 8 October 2025.

Please apply at your earliest convenience, shortlisting may commence prior to the closing date.

_____________________________________________________________________________________________

As an inclusive employer, committed to improving diversity and equity in our workforce, we encourage applications from all parts of our community, including Aboriginal and Torres Strait Islander people, people from culturally diverse backgrounds, LGBTI people, and people with lived experience of disability.

As a Child Safe organisation, West Gippsland Healthcare Group promotes the safety, wellbeing and inclusion of all children, including those with disability.

  • Sales Assistant

    7 days ago

    Warragul, Victoria, Australia Boyde and Co Real Estate Full time $60,000 - $80,000 per year

    Are you ready to elevate your real estate career?An exciting opportunity awaits an experienced, high-performing Executive Assistant / Real Estate Sales Assistant to work alongside one of Gippsland's most reputable agents and their dynamic team.At Boyde & Co, we combine deep local knowledge, passion, and integrity to deliver a fresh approach to real estate....

  • Telstra Retail: TSN Assistant Store Manager WARRAGUL

    7 days ago

    Warragul, Victoria, Australia Telstra Business Technology Centre Perth South Full time $90,000 - $120,000 per year

    Employment TypeFixed Term (Fixed Term)Closing Date23 Oct :59pmJob TitleTelstra Retail: TSN Assistant Store Manager WARRAGULJob SummaryTo support the Store manager with executing the store strategy, leading and developing a team of Customer Advisors to drive sales and high standards of customer service using the prescribed customer sales model.You will be an...

  • Property Manager – Warragul

    4 weeks ago

    Warragul, Victoria, Australia O'Brien Real Estate Full time

    Full Time – Property Manager – WarragulWhat will you do?The role of a Property Manager is charged with the responsibility of providing quality property management services to all clients. As OBrien Real Estate Clark's 'engine room', it is vital that an efficient, conscious, cheerful and responsive company profile be maintained at all times.Who is OBrien...

  • Support Coordinator/Recovery Coach

    2 weeks ago

    Warragul, Victoria, Australia Wellways Australia Full time

    Join to apply for the Support Coordinator/Recovery Coach role at Wellways Australia1 day ago Be among the first 25 applicantsJoin to apply for the Support Coordinator/Recovery Coach role at Wellways AustraliaFull-time ongoing opportunity based in WarragulNFP Values based organisation+ Generous salary packaging benefitsFlexible work arrangementFull-time...

  • Support Coordinator/Recovery Coach

    2 weeks ago

    Warragul, Victoria, Australia Wellways Australia Full time

    Join to apply for the Support Coordinator/Recovery Coach role at Wellways Australia1 day ago Be among the first 25 applicantsJoin to apply for the Support Coordinator/Recovery Coach role at Wellways AustraliaFull-time ongoing opportunity based in WarragulNFP Values based organisation+ Generous salary packaging benefitsFlexible work arrangementFull-time...

  • Executive Assistant

    4 days ago

    Warragul, Australia Baw Baw Shire Council Full time

    BAND 5: $75,968.90-$87,500.44 plus superannuation 11.5% - Engage in diverse and meaningful projects that impact the community. - Be part of a supportive team culture committed to professional growth and development. Baw Baw Shire Council is seeking a dedicated and dynamic Executive Assistant to join our Strategy and Organisational Performance Directorate....

  • Account Executive

    1 week ago

    Warragul, Australia Gallagher Full time

    About Us: Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a...

  • Growing Technician

    3 days ago

    Warragul, Australia Flavorite Hydroponic Tomatoes Full time

    Do you think you've got what it takes to be our next Growing Technician? If you're driven and eager to explore the horticulture industry further, this could be your next role! We are the largest Australian glasshouse producer of fresh fruit and vegetables and a leader within the Horticulture industry. We have an innovative and sustainable approach to...

  • Relationship Analyst

    17 hours ago

    Warragul, Australia Rabobank Full time

    Rabobank is the world’s leading specialist in food and agribusiness banking. One of our key strengths lies in our people who have a deep understanding of agriculture and are committed to adding long-term value for clients. Our commitment to our employees and clients is at the heart of everything we do. Our culture is focused on growing each other. We...

  • Property Manager – Warragul

    2 weeks ago

    Warragul, Australia O'Brien Real Estate Full time

    Full Time – Property Manager – Warragul What will you do? The role of a Property Manager is charged with the responsibility of providing quality property management services to all clients. As OBrien Real Estate Clark’s ‘engine room’, it is vital that an efficient, conscious, cheerful and responsive company profile be maintained at all...

  • Senior Property Manager – Warragul/Drouin

    2 weeks ago

    Warragul, Australia O'Brien Real Estate Full time

    Full Time Senior Property Manager – Warragul/Drouin What will you do? The role of a Property Manager is to provide quality property management services to all clients. As OBrien Real Estate Clark’s ‘engine room’, it is vital to maintain an efficient, conscious, cheerful, and responsive company profile at all times. Who is OBrien Real Estate...

  • Human Resources Manager

    16 hours ago

    Warragul, Australia Disability Connect Victoria Full time

    Human Resources Manager Full Time Disability Connect Victoria - We do whatever it takes Disability Connect Victoria (DCV) is a registered service provider with the NDIS Quality & Safeguards Commission, TAC, and WorkSafe. They have in excess of 150 employees across Eastern Victoria, with their head office based in Warragul (West Gippsland), 1 hour from...

  • Project Lead, Workforce Attraction

    2 weeks ago

    Warragul, Australia Dairy Australia Full time

    **About the Role**: Our **GippsDairy team** are looking for someone that shares our passion and commitment to promoting a diverse and exciting range of career options in the dairy industry by embracing opportunities to work closely with the education sector, CALD communities, regional recruitment agencies and most importantly job seekers to support people to...

  • Retail: TSN Assistant Store Manager WARRAGUL

    1 week ago

    Telstra Store Warragul, Australia Telstra Full time $90,000 - $120,000 per year

    Employment TypeFixed Term (Fixed Term)Closing Date23 Oct :59pmJob TitleTelstra Retail: TSN Assistant Store Manager WARRAGULJob SummaryTo support the Store manager with executing the store strategy, leading and developing a team of Customer Advisors to drive sales and high standards of customer service using the prescribed customer sales model.You will be an...