Portfolio Services Officer

This is a Fixed Term position from 15 December 2025 to 29 January 2027

About the Role

The Portfolio Services Officer provides a range of advice, support, and coordination of projects that contribute to successful briefing and correspondence systems, processes and reporting across ministerial offices and the department. Reporting to the Team Leader, Portfolio Services, the Portfolio Services Officer is involved with

coordinating processes and arrangements for international ministerial travel and projects and administrative tasks that support the effective functioning of ministerial offices and the Office of the Secretary.

About the Division

The Assurance, Knowledge and Executive Services division provides expert advice and support to the department through a range of portfolio, advisory and assurance services. The division also provides support to the department's executives and ministers and the Office of the Secretary (005) and manages all Cabinet and Parliament processes.

This position is in the Ministerial and Portfolio Services (MaPS) team which coordinates the department's delivery of high quality, accurate and timely advice to our ministers and the Secretary and assists each of our ministers with the efficient functioning of their office as it relates to the department. MaPS is part of the Executive and Ministerial Services branch, which includes the Cabinet and Parliament team and the Freedom of Information team.

Attributes

The ideal candidate is adaptable and collaborative, manages changes in priorities and works effectively with teams beyond their own. They should create a supportive team environment, sharing information and supporting colleagues. They should be comfortable working within established business processes and use critical thinking to solve problems. Effective stakeholder management and customer focus are crucial, ensuring work adds value and meets needs.

Desirable Qualifications and Experience

This role requires previous experience in working within a dynamic environment with changing priorities while developing productive and collaborative relationships with stakeholders. The ideal candidate will demonstrate ability or capacity to work with Microsoft Excel, PowerBI and large datasets for reporting and data management such as identifying and correcting gaps and errors in data. Experience in a government department or agency or similar context working with briefings and correspondence administration is desirable.

For more details, please see attached position descriptions.

How to Apply

To apply please provide your current CV and a cover letter outlining your suitability for the role with reference to the key selection criteria included in the attached position description and the attributes and desirable qualifications and experience outlined above.

About the Department

The department provides a wide range of learning and development support and services. It provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at

For further information pertaining to the role, please contact Ursula Pekarek via email:

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on 27 November 2025