Accounts Payable

Northwest Mining (NWM) is a well-established contracting company servicing the mining and heavy industrial sectors across the Hunter Valley. With operations spanning automotive, fabrication, labour hire and equipment hire, our business relies on strong financial systems and accurate accounts management to keep everything running smoothly.

We're looking for an organised and thorough Accounts Payable / Receivable Officer to join the team. This role is focused on invoice processing, reconciliations, supplier payments, customer statements and supporting end-of-month tasks across multiple divisions.

About the Role

The Accounts Payable / Receivable Officer is responsible for coordinating supplier invoices, completing AP/AR tasks, supporting financial compliance, and assisting with service workflow administration.

You will work closely with our automotive, fabrication, and operations teams to ensure invoices are recorded correctly, costs are accurately allocated across departments and entities, and supplier and customer accounts remain up to date.

Your responsibilities will include:

Accounts Payable

• Processing supplier invoices across multiple business entities (Automation & Xero).
• Recording accurate GL allocations and GST postings.
• Monitoring incoming invoices and following up with departments where required.
• Allocating split costs, freight, and fuel correctly between departments and entities.
• Reconciling supplier statements and resolving missing invoices.
• Preparing scheduled supplier payment runs and issuing remittances.
• Ensuring invoices are digitally filed correctly for ATO compliance.

Accounts Receivable

• Issuing end of month customer statements.
• Liaising with customers to ensure timely payments and resolving account queries.

Service & Administration Support

• Updating vehicle status, job cards, and coordinating service bookings.
• Preparing job cards for invoicing and ensuring required paperwork is complete.
• Coordinating vehicle logistics, client communication, and supplier bookings.
• Maintaining fleet reporting, registrations, and fuel logs.

What We're Looking For:

• Previous experience in accounts payable or accounts receivable.
• Minimum 1-2 years of accounts payable or receivable experience is required.
• Strong administrative and organisational skills.
• Ability to accurately allocate costs and work across multiple software systems.
• Excellent attention to detail and initiative to follow up on outstanding items.
• Professional communication skills and confidence dealing with suppliers and customers.
• Experience in automotive service, fleet coordination or similar (advantageous).
• Proficiency with Microsoft Office and accounting/financial software.

Ready to Apply?

If you're detail-driven, motivated, and looking for a stable role with ongoing development, we'd love to hear from you.

Apply now with your resume and a brief cover letter outlining your experience.