Personal Assistant

We're looking for a proactive Personal Assistant who can keep a busy founder organised across multiple projects: IT services, education partnerships and events, NDIS support coordination administration, social impact initiatives, and day-to-day life admin.

You'll manage calendars, documents, suppliers, simple finance tasks, stakeholder follow-ups, travel, and on-the-ground logistics.

If you love variety, can switch contexts quickly, and get things done with discretion, you'll thrive here.

What you'll do (key responsibilities)

• Executive support: inbox triage, calendar control, meeting prep, note-taking, follow-ups, travel and route planning.
• Documents & compliance: draft emails and letters, prepare reports and forms, keep shared drives tidy, update trackers.
• NDIS admin support: organise referrals, chase quotes/invoices/statements, prepare report shells, log shift times and case notes, maintain simple spreadsheets (no clinical work).
• Vendors, freelancers & partnerships: connect with suppliers for our online shop (quotes, orders, stock, onboarding), organise and brief freelancers (web dev and IT services), manage simple SOWs and timelines, quality-check deliverables, pick up and triage inbound partnership calls, schedule meetings, and maintain a basic pipeline/CRM log.
• Research & projects: RTO planning, summarise options and next steps.
• On-the-ground logistics: occasional school runs/equipment drop-offs (with mileage reimbursed), event setup/pack-down.
• Personal admin: time-sensitive errands, bookings, reminders, and household coordination as needed.

You'll be great at

• Owning outcomes: you see tasks through, escalate early, and keep status clear.
• Communication: concise, professional written English and confident phone manner.
• Organisation: ruthless prioritisation, careful record-keeping, and respect for confidentiality.
• Tech: Google Workspace, Microsoft 365, Trello, basic WordPress ,basic spreadsheets

Must-haves

• Australian work rights and current driver's licence; reliable car for metro travel.
• Comfortable working across Melbourne (Northern/Western suburbs)
• Willingness to obtain: NDIS Worker Screening, Police Check, and Working with Children Check (or already hold them).
• High discretion handling sensitive client information and school environments.
• Willingness to learn
• Reliable, with a strong work ethic and positive attitude

Nice-to-haves

• Experience in NDIS admin, education settings, or small-business operations.
• Basic IT familiarity (software, device setups, inventory, simple troubleshooting, Email, Word, Canva/PowerPoint and online systems).
• Event coordination and stakeholder liaison.
• Strong organisational and time management skills
• Excellent communication (both written and verbal)
• Self-motivated and able to work independently
• Ability to multitask
• Experience with Xero is a bonus but not essential
• Training will be provided

Hours & work pattern

• Hybrid: mix of remote admin and in-person tasks (Beveridge, schools, suppliers).
• Part-Time role starting at 2 days per week, with flexibility to increase hours as the company grows.

What we offer

• Broad learning across IT, education, and disability support sectors.
• Real responsibility, clear priorities, and supportive coaching.
• Mileage reimbursement for approved travel; laptop/phone allowance by agreement.
• Career growth potential with a full time opportunity

How to apply

Please apply with your CV and a short cover letter (max 300 words) telling us:

• A time you juggled competing priorities and delivered.
• Your Melbourne travel flexibility and licence/car status.
• Your availability (start date and preferred FTE).

Job Type: Casual

Pay: $25.00 – $26.00 per hour

Expected hours: 15 per week

Benefits:

• Employee mentoring program
• Gym membership
• Professional development assistance
• Travel reimbursement
• Work from home

Work Authorisation:

• Australia (Preferred)

Work Location: Hybrid remote in Beveridge VIC 3753