Project Officer

As the Program Officer you will provide essential support to the Organisational Development, Design, and Implementation team within QFD at our Albion Headquarters.

The role will focus on supporting organisational development activities, such as business process management (BPM), workload analysis (WLA), organisation structure design and implementation, while also providing general administration and coordination support to the team.

About Us
The Queensland Fire Department (QFD) provides fire prevention, preparedness, and response services to fire in the built and landscape environments, as well as scientific and specialist capabilities to Queensland communities. The QFD provides a multi-hazard emergency response, including road crash rescue, bushfire, hazardous material, technical and vertical rescue, severe weather incidents, remote and swiftwater rescue, and provides a number of functions supporting community safety outcomes.

The department encompasses Queensland Fire and Rescue (QFR), Rural Fire Service Queensland (RFSQ), as well as the broader department which work together to pre-empt, prevent, mitigate, and manage the consequences of fires and other emergencies on Queensland communities and support our large volunteer membership across the state.

The QFD is an organisation that is committed to reframing the department's relationship with Aboriginal and Torres Strait Islander peoples, communities, and organisations through activities identified in the QFD Reframing the Relationship Plan, contributing to Closing the Gap outcomes and building our cultural capability.

Purpose of the role

The Asset Management team leads and programming and scheduling of allocated programs and related activities to ensure delivery of the department's statewide maintenance and minor works program. The team contributes to the strategic planning, evaluation and interpretation of relevant legislation and standards to ensure QFD meets whole-of-government building and accommodation requirements, and provides specialist building and construction advice to ensure best value capital and operational investment is realised, and best practice asset management optimises the useful life of QFD built asset portfolio.

Reporting to the Principal Program Officer, you will assist with the coordination and support in the successful delivery of various building and accommodation maintenance and minor works programs and projects are planned and coordinated so they are delivered on budget, on time and in line with the commercial best practice and project management methodologies. You will work closely with key internal and external stakeholders, and coordinate the delivery and reporting of the status and performance of multiple programs of work to ensure quality outcomes are achieved to meet business requirements and organisational and operational objectives.

Key requirements

Highly desirable requirements

• Experience and understanding of project management planning and methodologies.
• Demonstrate an ability to manage competing priorities and tasks and deliver work you are accountable for within agreed timeframes.
• Minimum C Class Driver's Licence (non-restricted).

Special requirements

• The incumbent may be required to travel and work within their area of responsibility and may also be required to undertake intrastate / interstate travel.

Your key accountabilities

Responsibilities
Your part in the ongoing success of our department, in supporting frontline services will see you responsible for a variety of work, including, but not limited to:

• Provide high-quality coordination and administrative support for the delivery of projects, coordinating input from technical advisors and key stakeholders, including monitoring activities of external consultants to ensure target objectives of time, cost and quality meet departmental requirements.
• Provide timely and accurate advice to senior executives and key stakeholder groups regarding progress, issues or impacts of maintenance and minor works programs to assist with effective decision-making and quality project outcomes.
• Review documentation and conduct onsite inspections of current maintenance and minor works projects during design and construction to ensure compliance with the project brief, and in line with best practice project and governance frameworks.
• Conduct on site post-occupancy inspections and report on the effectiveness of design and/or deficiencies from a functional and operational viewpoint, to compare contract performance and measure end-to-end project processes with a focus on continuous improvement for future minor works programs.
• Develop and maintain strong internal and external stakeholder relationships to promote positive accommodation and maintenance outcomes and ensure project objectives and service delivery meet departmental needs.
• Undertake program management and monitor budget expenditure for allocated projects including reporting to all stakeholders through identifying risks and ensuring financial control, including recommendation of resource allocation throughout the project lifecycle.
• Assist in the review and evaluation of tenders and estimates, including providing input relating to quality assurance and performance, and/or identified risks and enhances in the tender assessment process to ensure best value and key project outcomes are achieved.
• Review and prepare correspondence, presentations and reports, including business cases and technical specifications relevant to project initiatives in accordance with department requirements and governance.

Capabilities

Role
To determine your suitability for the role, you will be assessed on the following Leadership Competencies for Queensland behavioural profiles that link to the "key accountabilities" for this role:

Leadership Competency Stream - Individual Contributor (leading self)

Vision

• Stimulates ideas and innovation
• Makes insightful decisions

Results

• Builds enduring relationships
• Drives accountability and outcomes

Accountability

• Fosters healthy and inclusive workplaces
• Demonstrates sound governance

Once you join us we will want you to exemplify the QFD shared values of:

• Respect
• Integrity
• Trust
• Courage
• Loyalty

Occupational group
Facilities/Asset Management